Administrative Assistant

Job Title: Administrative Assistant

Location: Conshohocken, PA

Job Type: Full-Time, Direct hire, Fully on-site

Compensation: $45000-$50000 / Year

Benefits: Medical, Dental, Vision, HSA/FSA, PTO, 401K

An organization is seeking an Administrative Assistant to provide administrative support and ensure efficient office operations.

Job Responsibilities:

• Greet visitors and handle inquiries in person and over the phone.

• Manage phone coverage daily from 8:30 a.m. – 5:30 p.m., answer, screen, and forward calls, and provide information to callers.

• Back up Executive Administrative Assistant by supporting the Executive Team.

• Oversee telephone management, including troubleshooting, user management, and system updates.

• Assist with administrative tasks such as document creation, travel arrangements, meeting scheduling, and mail distribution.

• Organize company activities and ensure office spaces are well-maintained, including conference rooms and kitchens.

• Maintain office equipment, request repairs, and manage supplies inventory.

• Distribute accounting invoices, maintain filing systems, and process data entry.

• Set up and manage vendor accounts and codes.

• Assist with tenant communication and account management via the conference room booking platform.

• Create and process service contracts, purchase orders, and change orders.

• Provide support to the Human Resources department as needed.

• Perform other duties as required.

Requirements:

• High school diploma or equivalent.

• Previous office experience preferred.

• Strong customer service skills and positive attitude.

• Proficient computer skills.

• Highly organized, detail-oriented, and reliable.

• Ability to work independently and as part of a team.

• Professional demeanor and image.

• Motivated self-starter who thrives in a collaborative environment.

• Commitment to company values such as excellence, integrity, and respect for others.

Why choose Addison Group?

• Pay: Competitive pay based on industry standards.

• Benefits & Bonuses: Eligible for medical, dental, vision insurance, and 401k benefits.

• Permanent Employment: Many temporary roles lead to permanent opportunities.

• Connections: Direct access to hiring managers for better career opportunities.

• Options: Access to multiple employment options near you.

• Professional Development: Receive guidance on hiring processes, resume updates, and employment negotiations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request