Administrative Assistant
Beacon Hill
Charlotte, NC
Administrative Assistant
Overview
We are seeking a reliable and professional Administrative Assistant to support daily office operations and serve as the first point of contact at the front desk. This role is primarily administrative and customer-facing, with light Accounts Payable responsibilities as part of the overall support function.
Key Responsibilities
Front Desk & Administrative Support
- Greet visitors and manage front desk coverage in a friendly, professional manner
- Answer and route incoming phone calls and emails
- Schedule meetings, coordinate calendars, and assist with conference room setup
- Maintain office supplies and place orders as needed
- Handle incoming and outgoing mail, packages, and deliveries
- Assist with document preparation, filing, scanning, and data entry
- Support internal teams with general administrative tasks and special projects
- Maintain organized records and ensure office procedures are followed
Light Accounts Payable Support
- Assist with processing invoices and expense documentation
- Match invoices with purchase orders or approvals
- Enter invoice data into accounting or tracking systems
- Coordinate with vendors and internal teams regarding invoice questions
- Help ensure timely and accurate payments
Qualifications
- Previous experience in an administrative, front desk, or office support role
- Basic familiarity with Accounts Payable processes is a plus
- Strong organizational skills and attention to detail
- Professional communication skills, both written and verbal
- Comfortable using Microsoft Office (Outlook, Word, Excel)
- Ability to multitask and prioritize in a fast-paced office environment
- Dependable, proactive, and team-oriented
Work Environment
- Office-based, front desk-focused role
- Regular interaction with internal staff, visitors, and vendors
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
or copy and paste the following link into an open window in your browser:Completion
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)