Administrative Assistant - Catalogue Raisonne & Collections Support
Normann Staffing
Woodstock, NY
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JOB DETAILS
SALARY
$22
LOCATION
Woodstock, NY
POSTED
30+ days ago
Location : Woodstock, NY
Pay : $22/hour
Schedule : Starting out PT, Tuesday, Wednesday, and Thursday from 9am-5pm with a 30 minute meal break. Will likely grow to be FT, Monday Friday after the first 1-2 months.
Job Type : Starting out as temporary with the potential to become permanent eventually
The Administrative Assistant provides administrative, research, and collections support for the ongoing development of the catalogue raisonné and related Foundation projects. The position supports staff with correspondence, archival organization, database management, and general administrative duties.
Primary Responsibilities
- Assist with catalogue raisonné correspondence and research, including tracking communications with collectors, galleries, and institutions.
- Support catalogue raisonné research projects, including document review, chronology development, and information verification.
- Perform database entry and data management for catalogue raisonné and collection records.
- Assist with archival organization, including filing, labeling, and rehousing of files and archival materials.
- Support the development and maintenance of artist chronology and related research materials.
- Provide registrar and collections support, including assistance with records, documentation, and file management.
- Answer and direct phone calls and general inquiries as needed.
- Maintain physical and digital filing systems.
- Assist with special projects and administrative tasks as assigned.
Additional Duties
- Handle and organize archival documents and research materials under staff supervision.
- Assist with inventory and organization of records and files.
- Provide general administrative support to Foundation staff and any other duties as requested.
Skills and Qualifications
- Strong organizational and administrative skills.
- Attention to detail and accuracy in research and data entry.
- Ability to manage sensitive and confidential information.
- Familiarity with archival materials, art historical research, or museum/collections environments preferred.
- Proficiency with office software and database systems. (Mac OS, Microsoft 365, Google Workspace.)
About the Company
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Normann Staffing
Normann Staffing is a private employment service that has been providing temporary and permanent staffing to organizations in New York's Hudson Valley since 1980. Recognized as the region's premier staffing agency, Normann Staffing has represented more than 300 current and former client organizations and employed more than 8,000 staff in Ulster County, Dutchess County, Orange County, as well as Greene, and Columbia Counties.
COMPANY SIZE
1 to 9 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
1980
WEBSITE
http://WWW.NORMANNSTAFFING.COM