Administrative Assistant
Beacon Hill
Cambridge, MA
This is a temporary Administrative Assistant opportunity supporting faculty and research labs within a prestigious academic research organization. The role is a 3+ month contract located Cambridge, MA, with full‑time hours (9:00 AM-5:00 PM, 40 hours/week). Pay: $28.50/hr. The position focuses on advanced administrative support, project coordination, and financial and operational assistance within a fast‑paced, research‑driven environment.
Job Responsibilities
- Provide high‑level administrative and project management support to faculty and their labs
- Serve as primary point of contact, managing complex calendars, scheduling, and communications
- Coordinate meetings, events, travel, and professional engagements
- Prepare reports, presentations, agendas, and confidential documentation
- Maintain faculty biosketches and lab records in compliance with policies
- Manage office supplies, vendor coordination, and expense processing
- Support lab personnel appointments, reappointments, and visa tracking
- Assist with budget monitoring, grant expenditures, and financial meetings
- Coordinate lab meetings, professional development activities, and team events
- Support teaching preparation and institute‑wide events as needed
Candidate Qualifications
- Bachelor's degree or equivalent combination of education and experience
- 5+ years of administrative, office, or related experience
- Experience supporting senior leaders or faculty in complex environments
- Strong organizational, communication, and discretion with confidential information
- Ability to manage multiple priorities and high‑volume scheduling
- Comfort working with budgets, reports, and administrative systems
Qualified and interested candidates are encouraged to apply today for immediate consideration.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)