Administrative Assistant

The Role Are you a highly organized professional who thrives in a fast-paced, hands-on environment? Road & Rail Services is seeking a proactive Administrative Assistant to support our track maintenance team in Butler, PA.

This isn't your typical quiet, corporate high-rise job, you will be working in an industrial setting. We are looking for someone with an inquisitive mind who takes the initiative to ask questions when they don't know the answer, ensuring tasks are done accurately and efficiently. You will play a crucial role in our daily operations, taking ownership of payroll for two sites, handling billing, and managing corporate paperwork deadlines

Requirements:

• Payroll Expertise: You must be highly familiar with ADP to process payroll for two sites.
• Tech-Savvy: Super comfortable and highly proficient in Microsoft Excel and the entire Microsoft Office suite.
• Billing & Coding: You must understand the core concepts of billing and accounting coding.
• Industrial Comfort: You must be comfortable working in an industrial environment.
• Communication & Mindset: Strong communication skills and a proactive, inquisitive attitude.
• Education & Credentials: A High School diploma or GED equivalent, plus a valid state driver's license.

Responsibilities:

• Process and manage accurate payroll for two operating sites using ADP.
• Perform site billing, ensuring all invoices and expenses are coded correctly.
• Provide efficient administrative support to site management to meet all corporate paperwork deadlines
• View, input, and manage daily data on a standard computer, frequently utilizing Microsoft Excel
• Multitask and work independently to maintain operational flow
• Maintain compliance with all industry, customer, and company safety regulations and operating procedures

What We Offer:

• Competitive Pay: $25.00/hour
• Consistent Schedule: Monday through Friday, giving you your weekends back.
• Comprehensive Health: Full benefits package including medical, dental, and vision insurance.
• Financial Future: 401(k) retirement savings plan.
• Work-Life Balance: Paid holidays and paid vacation time.

About Road & Rail Services: Founded in 1987, Road & Rail Services has become a trusted leader in rail logistics and track maintenance across North America. We promote from within, value veterans, and reward dependable team members with long-term career opportunities.