Administrative Assistant

inSync Staffing

Bay Point, CA

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JOB DETAILS

SALARY

$27–$29 Per Hour

LOCATION

Bay Point, CA

POSTED

30+ days ago

Administrative Assistant
Pay Rate $27.00/hour to $29.00/hour
Hours Mon to Fri 8am to 5pm
Duration 6 Months
Location Bay Point, CA - Onsite

Qualifications:
The Administrative Assistant provides high-level administrative and operational support to the Director of Operations and the manufacturing leadership team at Henkel. This role ensures efficient day-to-day operations by managing communications, coordinating schedules, supporting departmental processes, and assisting with site-wide activities. The ideal candidate thrives in a fast-paced plant environment, demonstrates strong organizational skills, and maintains a high degree of professionalism, confidentiality, safety awareness, and initiative.
" Associate degree in a related field or equivalent professional experience.
" 3 5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.
" Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
" Experience with badge creation/access management systems.
" Excellent written and verbal communication skills and strong interpersonal abilities.
" Ability to multitask effectively while maintaining attention to detail.
" Self-starter with exceptional organizational and time-management skills.
" Demonstrated discretion, confidentiality, and professionalism.
" Ability to stand for extended periods as needed.
" Ability to lift up to 50 pounds occasionally (e.g., event setup, packages).

Preferred Skills
" Experience in a manufacturing, operations, or industrial environment.
" Familiarity with procurement systems (e.g., Ariba, SAP).
" Experience supporting cross-functional leadership teams.
" Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).
" Experience with expense and travel platforms (e.g., Concur).

Responsibilities:
Administrative & Office Support
" Execute administrative support tasks with minimal supervision, following established policies and procedures.
" Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.
" Manage the Site Director s calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.
" Organize and support meetings including preparing agendas, taking accurate minutes, and proactively tracking action items.
" Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.
" Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.
" Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).
Operational & Financial Support
" Research, compile, and prepare reports, presentations, charts, and other documentation as needed.
" Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
" Assist in managing department purchasing requests, vendor coordination, and cost tracking.
" Coordinate site tours, audits, and leadership visits; ensure required materials and safety protocols are in place.
Event & Engagement Coordination
" Plan and support internal/external business-critical events (e.g., town halls, kaizen/5S events, customer tours, trainings).
" Coordinate itineraries, logistics, accommodations, registrations, catering, and onsite materials for events and visiting personnel.
" Support employee engagement initiatives, volunteer activities, recognition programs, and site communications.
Site Logistics Support
" Assist with receiving and shipping coordination to manage incoming and outgoing mail and packages.
" Maintain office supplies inventory; oversee service requests for office equipment and meeting spaces.
" Collaborate with Human Resources on onboarding (badges, workstation readiness, orientation schedules) and other people-related initiatives as needed.

Benefits (employee contribution):

Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.

About the Company

inSync Staffing

We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible. inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced. The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.

COMPANY SIZE

50 to 99 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2014

WEBSITE

http://www.insyncstaffing.com/default.html