Administrative Assistant and Community Outreach Manager

The Administrative Assistant and Community Outreach Manager, in Touro College of Dental Medicine's Albuquerque, New Mexico clinical site provides high-level administrative support to the Executive Assistant Dean. This position requires discretion with sensitive and highly confidential matters. The incumbent must communicate effectively (both written and verbal) with students, faculty, staff and external organizations in order to maintain the smooth operation of the department. The Administrative Assistant and Community Outreach Manager will be responsible for managing event coordination, building referrals and awareness by organizing outreach activities in the local schools and the community at large. This role reports to the Executive Assistant Dean, with a dotted line to the Chief Communications Officer in New York.

Administrative Support

• Provide administrative support to the Executive Assistant Dean and other department staff as needed.
• Prepare and organize materials for meetings, presentations, and events.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Maintain office supplies and equipment, ensuring the department is well-equipped.

Communication & Coordination

• Serve as the primary point of contact between the Assistant Executive Dean, students, staff, and other departments.
• Assist in managing departmental communications, including emails, phone calls, and inquiries.
• Assist with the planning and promotion of student events, workshops, and programs.

Event & Program Support

• Manage the organization and execution of outreach programs and events including but not limited to: Give Kids a Smile (GKAS), community sponsorships, Veteran's Day events and other external activities in the greater Albuquerque community.
• Manage event logistics, including student participation (in consultation with student affairs),venue reservations, catering, and coordination with vendors.
• Maintain event budgets and track expenses.

Data & Record Management

• Maintain accurate records of student participation in events and outreach.
• Help compile reports and data for assessment and evaluation purposes.

Support

• Provide general assistance to students regarding external affairs programs and services.
• Help with student concerns, directing them to the appropriate resources or staff members when necessary.

Other Duties as Assigned

• Assist with special projects and initiatives within the Executive Dean's office.
• Perform other duties as required to support the Executive Assistant Dean and the Chief Communications Officer.

Education/Experience

• High school diploma/ GED equivalent required.
• Experience in an office setting required; administrative experience in higher education a plus.
• Events experience and community outreach skills required.

Knowledge/Skills/Abilities

• Proactive communication skills, both written and verbal, utilizing tact and diplomacy.
• Exceptional customer service skills and professionalism in communications and demeanor.
• Effective organizational and event planning skills, including attention to detail and follow-through.
• Ability to work in a fast-paced environment with a proactive work style and positive attitude.
• Professional communications and interpersonal skills and eagerness to interact with students and the community at large.
• Ability to work occasional overtime including some weekend college events.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.
• Knowledge of Canvas, Banner, or Tableau a plus.

Travel

• As needed