Administrative Assistant and Accounts Receivable Specialist
Fogle Pump & Supply, Inc
Airway Heights, WA
JOB DETAILS
SALARY
$20–$23 Per Hour
JOB TYPE
Part-time, Employee
SKILLS
Accounting, Accounts Receivable, Accounts Receivable Management, Administrative Skills, Balance Sheet, Billing, Billing Software, Communication Skills, Credit Cards, Custodial Services, Detail Oriented, Documentation, Email Management/Administration, High School Diploma, Intuit Quickbooks, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Microwaves, Multitasking, Operations Management, Order Supplies, Organizational Skills, Past Due Accounts, Payment Processing, Prepare Correspondence, Presentation/Verbal Skills, Reconciliation, Recycling, Retail, Telephone Skills, Time Management, Track Customer Issues, Writing Skills
LOCATION
Airway Heights, WA
POSTED
30+ days ago
Administrative Assistant / Accounts Receivable Specialist
The Administrative Assistant / Accounts Receivable Specialist provides administrative support to ensure efficient office operations while managing accounts receivable functions, including invoicing, payment processing, and customer account follow-up. This role requires strong organizational skills, attention to detail, and professional communication with internal teams and external customers. Expected workload of 20-30 hours per week with opportunity for more during the summer months.
Administrative Duties
- Provide general administrative support, including answering phones, managing emails, greeting clients and ringing up retail transactions.
- Maintain organized digital and physical filing systems
- Prepare correspondence, reports, and documents as needed
- Balance daily cash sheet and make deposits
- Order office supplies and breakroom supplies and coordinate with vendors
- Assist management and team members with day-to-day operational tasks
Accounts Receivable Duties
- Generate and send customer invoices accurately and on time
- Post payments (checks, ACH, credit cards) to customer accounts
- Monitor accounts for overdue balances and follow-up on past-due invoices
- Communicate professionally with customers regarding billing questions and payment status
- Maintain accurate customer records and account documentation
- Reconcile accounts receivable balances and assist with monthly reporting
- Coordinate with accounting or management regarding discrepancies or collection issues
Cleaning & Office Maintenance Duties
- Maintain cleanliness and organization of common office areas, including reception, breakroom, and conference rooms
- Clean and restock breakroom supplies (coffee station, refrigerator, microwave, etc.)
- Empty trash and recycling bins as needed
- Wipe down desks, counters, and shared equipment
- Monitor cleanliness and notify management of maintenance or repair needs
- Ensure office areas present a professional appearance for staff and visitors
Qualifications & Skills
- High school diploma or equivalent required; associate degree or accounting coursework preferred
- 1–3 years of experience in administrative support and/or accounts receivable
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with accounting or invoicing software (QuickBooks and Service Titan) preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High level of accuracy, attention to detail, and confidentiality
- Ability to work independently and manage multiple priorities
About the Company
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