Administrative - Administrative Assistant III

Intake Call Notes from 1/16/2026:
Work location: Hybrid (3 days onsite, 2 days remote) - 919 Lakeview St. Whitehall, MI 49461
Possible contract-to-hire based on business needs and contractor performance
Mon-Fri, contractor shift can start anytime between 7am and 8am and conclude between 4pm and 5pm.
Top (3) skills: customer service, phone skills, computer skills
No industry knowledge required
College degree required
HM looking to start interviews the week of 1/19/2026
The interview process will be only one round.
Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality
Compile and prepare PowerPoint presentation content for designated meetings
Attend meetings to set up and run the PowerPoint presentation
Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary
Prepare agendas, secure facility/location, take minutes and distribute as necessary
Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes
Make copies of correspondence or other printed materials as necessary
Update and maintain key spreadsheets, contact lists, and various department reports
Research and gather information from various internal/external sources
Review, sort and route incoming/outgoing mail, faxes
Prepare expense reports and check requests
Organize and maintain department files
Maintain and order supplies within budgetary and departmental guidelines
Perform special projects as requested

Skills/Knowledge:
Strong organizational skills with ability to manage multiple projects simultaneously
High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Ability to learn other software programs as required
Background in executive secretarial area and/or office management
Strong time management and communication skills
Strong attention to detail
Ability to write reports, business correspondence, and procedure manual
Associate's degree (A. A.) or equivalent from two-year college or technical school
6%2B years related experience and/or training