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Administration Supervisor

Jobot

Concord, CA

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JOB DETAILS
SALARY
$70,000–$105,000 Per Year
LOCATION
Concord, CA
POSTED
1 day ago
Heavy Civil Construction firm seeks Administrative Supervisor

This Jobot Job is hosted by: Aaron Erickson
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $70,000 - $105,000 per year

A bit about us:

Based in San Francisco Bay Area we are a leader in our industry that provides full service for road and freeway projects from paving to sanitary, storm and water work! With numerous recognition and awards, our work has encompassed private schools, hotels, business parks, commercial developments, airports, and rapid transits.

Why join us?
  • Competitive Base Salary!
  • Paid employee benefits package!
  • Progressive Career Growth and Promotion Opportunities!
  • Tuition and Training Reimbursement!


Job Details

Key Responsibilities
Administrative & Front Desk Oversight
  • Manage and provide backup support for the Front Desk/Admin Assistant.
  • Serve as the primary point of contact for administrative processes and procedures.
  • Train, mentor, and monitor front desk performance; address and correct issues as needed.
  • Organize and assign responsibilities for company events and office initiatives.

Office & Operations Management
  • Coordinate all office supply ordering, inventory tracking, and distribution across locations.
  • Manage vendor and service accounts to ensure contract compliance, pricing accuracy, and promotions.
  • Maintain inventory systems (Excel and Spectrum) and analyze costs to improve inventory controls.
  • Coordinate office setups, relocations, and take-downs.
  • Review and process overhead invoices, including office expenses and IT software.
  • Plan and execute company events, including design, logistics, and on-site issue resolution.
  • Coordinate with local charities and fundraising organizations.
  • Analyze fuel invoices in collaboration with operations leadership.
  • Partner with Property Management to manage building maintenance and facility needs.

IT & Systems Coordination
  • Provide support for internal IT software programs.
  • Act as liaison between the office and IT/telecom vendors.
  • Manage employee devices, including MDM, Microsoft 365, and new hire equipment setup.
  • Track and analyze phone usage, plans, and ordering.
  • Administer office security systems, including Alarm.com access and security cameras.
  • Manage distribution of fuel cards and purchasing cards.
  • Assist with research and implementation of new software solutions.

Innovation & Communication
  • Develop meeting agenda content for leadership as needed.
  • Design and manage company-branded merchandise inventory and budget.
  • Create internal communications, forms, surveys, and visual content.
  • Develop recruitment and employee announcement content for internal and social platforms.
  • Proactively identify and implement process improvements to enhance efficiency and employee experience.


Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com