Admin Coordinator III

We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.

This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.

• Operations & Workplace Efficiency
  • Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives.
  • Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums.
  • Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights.
  • Apply visual management principles to improve communication, alignment, and employee engagement.
  • Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies.
  • Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions.
• Analytics & Digital Enablement
  • Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps).
  • Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving.
  • Consolidate operational, performance, and project data to support business and leadership decision-making.
  • Partner with leaders to develop data-driven presentations and business updates.
• Business & Office Coordination
  • Provide business and office support, including calendar coordination, meeting preparation, and expense processing.
  • Prepare, review, and format correspondence, reports, presentations, and communication materials.
  • Support leadership reviews, site visits, procurement coordination, and cross-functional projects.
  • Maintain confidentiality and professionalism when handling sensitive and business-critical information.

• Bachelors degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
• Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.
• Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required.
• Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).
• Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).
• Strong written and verbal communication skills with experience creating professional, leadership-ready presentations.
• Highly organized, attention to details with the ability to manage multiple priorities independently.

• Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization.
• Detail-oriented, tech-savvy, and analytical mindset.
• Strong coordination and follow-up skills; able to influence without formal authority.
• Proactive, adaptable, and comfortable working in dynamic, changing environments.