Admin Bookkeeping
STAFF TODAY
Albany, NY
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JOB DETAILS
SALARY
LOCATION
Albany, NY
POSTED
1 day ago
Health Advocates Network is currently seeking a Bookkeeping Clerk to work at a facility in Albany, NY. These are registry positions with our company.
Pay Rate: $25 / hour
Shift details:
- M-F 37.5 hrs per week, 9-5 negotiable
1. Minimum Candidate Qualifications:
The candidate must have a minimum of:
a. Bachelors Degree in business administration, economics, political science, public administration, sociology, or related
discipline.
b. One year of experience in basic bookkeeping, accounting and financial record keeping procedures.
c. Proof of eligibility to work in New York State.
2. Job Description and Required Services:
The Department of Financial Services (DFS) is seeking resumes for a clerk position in the Office of Financial Management.
Under the general supervision of the Budget Analyst Trainee 1, the duties include, but are not limited to, the following:
Maintain log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau.
Processes abstract cover sheets and maintain records in DFS tracking system.
Prepare documents and emails to forward to Office of the State Comptroller (OSC) and State Treasury for payment.
Utilizes the Statewide Financial System (SFS) to process vouchers for DFS.
Performs reconciliation of procurement cards in the SFS.
Receive and sort vendor invoices and match invoices with purchase orders, if applicable.
Utilizes the Purchase Tracking System (PTS) to submit invoices to DFS personnel for payment approval.
Utilize SFS to review and verify receipt of goods, and process accounts payable vouchers.
Communicate with vendors via telephone and/or email to resolve discrepancies with invoices.
Submit forms/emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment
orders.
Prepares and makes bank deposits electronically.
Perform general clerical duties including opening mail and filing.
Perform other duties as assigned.
Skill Requirements:
1. Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.
2. Knowledge of Office of the State Comptroller policies and procedures.
3. High level of discretion handling confidential matters.
4. Ability to manage competing priorities while maintaining a high level of attention to detail.
5. Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microsoft Office
Suite, including Outlook, Word, Excel, etc. is required.
6. Must have knowledge of basic accounting and financial record keeping procedures. Some knowledge of financial
terminology is also required; ability to compute, classify, and record numerical data to keep financial records complete.
Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in
maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to
business transactions recorded by other workers. May also perform a variety of analysis.
Notes:
*A background check and fingerprinting will be required. The background check should include criminal, SSN, education and
previous employment verification. All job offers are tentative pending satisfactory background and fingerprint check.
*DFS does not provide parking, but the office is accessible by mass transit.
3. Submission Requirements:
Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following:
a. Cover letter describing relevant experience, skills and abilities;
b. Resume highlighting work experience for a minimum of three years.
Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Tracy (Monday-Friday 8:30 AM-5:00 PM PST).
About the Company
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