Admin Assistant

Administrative Assistant
Location: Fort Worth, TX 76137 | Onsite

COMPENSATION & SCHEDULE

• $20.00 – $22.00 per hour
• Monday–Friday, 8:00 a.m. – 5:00 p.m.
• Temp-to-Hire | W2

ROLE IMPACT

This role supports company-wide operations by providing administrative and financial support across four office locations. The Administrative Assistant plays a critical role in ensuring accuracy in invoicing, payroll onboarding, and financial documentation while maintaining smooth day-to-day office operations.

This position is a key transition role, replacing a long-tenured employee, and is essential to maintaining continuity, accuracy, and operational efficiency across the organization.

KEY RESPONSIBILITIES

• Provide administrative support across four office locations
• Assist with payroll onboarding and employee documentation
• Support invoicing, billing, and financial tracking processes
• Perform basic tax calculations and ensure accuracy in records
• Coordinate hotel and travel arrangements for field staff
• Assist with benefits coordination and related administrative tasks
• Maintain organized records, spreadsheets, and documentation
• Review and audit data for accuracy and completeness
• Provide general office and administrative support as needed

MINIMUM QUALIFICATIONS

• Strong attention to detail and accuracy (critical)
• High level of reliability, punctuality, and accountability
• Ability to work independently in a focused, heads-down environment
• Proficiency in Microsoft Office, including Excel, Word, and Adobe
• Ability to review and validate spreadsheet data with minimal errors

CORE TOOLS & SYSTEMS

• Microsoft Excel (data accuracy, formulas, tracking)
• Microsoft Word
• Adobe
• Standard office systems and documentation tools

PREFERRED SKILLS

• Entry-level accounting experience (AP/AR strongly preferred)
• Experience with invoicing and basic tax calculations
• Comfortable working with numbers and financial documentation
• Ability to maintain accuracy in a deadline-driven environment

WORK ENVIRONMENT

• Smaller company environment with strong team dynamics
• Fast-paced with a mix of independent and team-based work
• Requires adaptability and professionalism in diverse personalities

BENEFITS (UPON CONVERSION)

• 100% employer-paid healthcare (employee)
• Dental and vision coverage
• 401(k) with company match after 6 months
• Paid holidays
• Paid time off (PTO)
• Occasional after-hours calls (paid)

LEGAL NOTICE

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