Admin Assist (HR/Payroll)

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

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For further inquiries about this opportunity, please contact our Talent Specialist, Hema, at

Title: Admin Assist (HR/Payroll)

Location: Deerfield, IL (On-site 5 days a week to begin -will move to hybrid once they are up to speed)

Duration: 6 Months

Initially fully onsite for training. Transition to hybrid schedule (3 days onsite) once fully trained and working independently.

Description:
Top 3-5 Must-Have Non-Negotiable Skills Required
1. Microsoft Office skills
2. Organization skills
3. Confidentiality
4. Ability to work independently

Nice to Have Skills: Background in HR/Payroll business experience

Essential Functions:
Assist with pre- and post-payroll auditing/reconciling procedures and troubleshoot anomalies.
Generate and distribute standard and ad hoc payroll reports as required for partner teams.
Process Daily Department Mail; Manage and distribute approximately 100 pieces of mail per week (both physical and electronic).
Assist with completing employment verifications
Assist with the collection and record-keeping of overpayments
Assist with Historical Correction data entry for time tracking
Unemployment management, workers' compensation documentation
Occupational Statistics reporting
Assist with Monthly Tax and Garnishment Reconciliation and
Assist with Payroll Accrual reporting
Monitor and respond to inquiries sent to the shared Payroll inbox and partner ticketing management system

Education:

Bachelor's degree not required, could be a student even.

Minimum: High School Diploma

Bachelor's degree with HR internship experience is welcome.

Master's degree with internship experience is also acceptable.

Experience:
General Payroll-related or HR environment experience (preferred)
Strong organization skills and Microsoft Office
1-2 years of experience in a professional setting
Prior HCM system navigational knowledge
Workday knowledge preferred but not required

Highly organized, detail-oriented, diligent, and a strong self-starter.

Ability to work independently and manage confidential information.

Schedule:

Flexible working hours between 8:00 AM 6:00 PM (approved overtime may be required).

Initially fully onsite for training.

Transition to hybrid schedule (3 days onsite) once fully trained and working independently.

Interview process: (Teams/Onsite, Length, Rounds, Team involved)- 2 rounds of interviews - both can be done remotely.

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.