Accreditation Clerk

***Position open until April 24, 2026***

The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.

Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary.

Position Function:

The Accreditation Clerk is a civilian member who possesses all the requisite knowledge, skills and physical abilities incumbent upon the position. The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision.

The Accreditation Clerk may perform other related duties and tasks, as required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.

ESSENTIAL DUTIES:

1. Provide Lists of Required Reports
   
   
2. Perform Forms Inventory
   
   
3. Perform Forms Control
   
   
4. Maintain Records
   
   
5. Compose Policy, Procedures, Directives
   
   
6. Build and Maintain Accreditation Files
   
   
7. Contact Citizens and other Agencies
   
   
8. Maintain Issued Equipment
   
   
9. Review Statutes, Ordinances, General Orders, Directives, Procedures
   
   
10. Update, Maintain and Review Manuals
    
    
11. Prepare Correspondence
    
    
12. Conduct Staff Inspections
    
    
13. Public speaking
    
    
14. Performs additional duties as assigned.

Environment:

Environment relates to administrative duties performed within an office environment or setting, in non-emergency response services, and through minor to extensive public interactions, with moderate to high amounts of stress. Works with computers and complex software programs; Possible exposure to dust, mold, noise, viruses, disease, inclement weather, extreme temperatures, smoke, fire, electricity, toxic or caustic chemicals and/or fumes, mechanical and/or moving parts, high elevations, vibration, blood borne pathogens, and other like items commonly associated with non-emergency response services. The position may require acts of physical endurance and agility. The position may require working during inclement weather or natural disasters conditions.

Knowledge/Skills/Abilities:

• Knowledge and experience normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED is preferred.

• Must possess good oral and written communication skills, with the ability to communicate tactfully, clearly and impartially; duties include speaking with customers who requires the ability to communicate and present oneself in a professional manner; must have the ability to follow oral/written directions, compose notices, reports, forms/logs, memorandums, and correspondence. Must have the ability to make sound decisions, problem solve, organize thoughts and reason logically. Requires the ability to read, comprehend, interpret, analyze, and practically apply agency directives, reports, memorandums, and policies and procedures. Must be able to follow oral and written directions; must be able to successfully maintain/work with confidential information.

• Must be able to read, research, and understand Federal Law, Florida State Statutes, HCPD General Orders; City Ordinances/Codes/policies and procedures; resource and supplemental materials, and Accreditation requirements specific to the Department Law Enforcement responsibilities. Must be able to read and analyze data, with ability to apply appropriate application. Must be familiar with the Criminal Justice System as it applies to the Accreditation process; Must be able to determine compliance with all applicable agency written directives; must be able to create, read, understand, and appropriately file various reports/documents/records. Must be able to maintain accurate records and understand alphabetical/numerical filing systems.

• Individual must be able to work under short time constraints, and the pressures of a fast paced work environment meeting established timelines/deadlines. Requires the ability to work independently, prioritize work, maintain self-discipline, problem solve, multi-task, communicate effectively/tactfully/impartially, concentrate, comprehend, reason logically, organize thoughts, and analyze data. Individual must maintain knowledge of community referral services, available resources, and current events. The position requires self-discipline, and organizational skills.

• Individual must understand practical application of NIMS/ICS principles and tactics as they relate to the Agency Operations and understand/apply safety techniques within a field and office setting.

• Must be able to establish and maintain effective working and professional relationships with City and other public employees/officials, Department members, legal professionals, and the general public. The position requires the ability to communicate effectively and have interpersonal, public relations, problem solving/stress management and self-discipline skills.

• Must maintain and exercise ethnic/cultural awareness, knowledge of basic grammar, proper spelling, and punctuations, be familiar with the Department's Policies / Written Directives. Must be able to provide appropriate community referral services; Individual must be able to perform basic mathematical equations necessary to perform tasks such as unit/department budgeting, compilation, keyboarding, computer, organizational, decision making, and accounting skillsets.

• Must be able to demonstrate acceptable reading comprehension and interpreting abilities use various software applications such as Microsoft Office (e.g. Word); Power DMS, and IWORQ-code enforcement program. Individual has the ability to use a calculator, telephone, copier, facsimile, and scanner. Must be able to scan and extrapolate data and operate audio/visual equipment.

Other Requirements:

• Must possess a valid Florida Class E driver license, and be able to operate a motor vehicle

• Must pass applicable post offer pre-employment testing and background and credit check selection process requirements.

SPECIAL REQUIREMENTS:

This position may be required to report for work when a declaration of emergency has been declared in Polk County.