Accounts Receivable Specialist

Reports to: Manager, Accounts Receivable 

FLSA Status: Non-Exempt 

Department: Accounts Receivable 

Qualifications: 

• High school diploma and one year of related experience; Associate Degree in Accounting preferred
• 3 Years Accounts Receivable Experience; basic accounting skills 
• Organization, prioritize, and work efficiently with attention to detail 
• Data Entry Skills and General Math Skills 
• Experienced negotiating skills with the ability to listen 
• Reporting Research Results; analytical skills 
• Use of Variety of Computer Programs; JD Edwards or Similar ERP System a plus; along with excel experience 
• Positive Attitude with the ability to multi-task 
• Ability to work independently, self-starter, energetic 
• Ability to be adaptable- responds effectively to changes in situation or information 
• Excellent verbal and written communication skills 
• Knowledge of Microsoft Word, Excel, and Outlook required 

Benefits Include: 

• Medical and Prescription Drug with a Company Vision Program
• Dental
• A generous PTO program
• Paid Parental Leave
• Gym Reimbursement Program and Company Paid Wellness Coach
• Online Virtual Care
• Company Paid Life Insurance for Employee, Spouse, Children
• Company Paid Long and Short-Term Disability  
• Company Paid Employee Assistance Program
• Flexible Spending Account
• Education/Tuition Reimbursement Program
• 401(K) – Company Match 100% up to 4%
• Bereavement Leave
• Volunteer Time Off Program
• Holiday Pay
• Employee Water Program – Free Water
• Referral Bonus
• Daily Pay
• Onsite wellness coaching and physical therapy
• Responsibilities: 

  The Accounts Receivable specialist job entails working with the customer to ensure proper invoicing and payment for goods sold. This position will work with our customers on outstanding accounts receivable issues.  They must exhibit the ability to effectively reconcile payment differences with the customer and be able to successfully communicate via phone, email and fax. 

  Essential Job Duties: 

  • Work with commercial customers, salespersons, and manufacturing plants.
  • Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, transportation, and customers.
  • Resolves valid or authorized deductions by entering adjusting entries.
  • Resolves invalid or unauthorized deductions by following pending deductions procedures and the ability to contact the customer for proper backup.
  • Research and apply unallocated cash.
  • Resolves collections by examining customer payment plans, payment history, credit line, and follow-up with calls to the customer for collections.
  • Analyze customer deduction history to find out root cause and proactively identify solutions.
  • Review and manage credit holds with support of sales team and customer service. 
  • Organize and maintain retention files for the required period.
  • Monitor and analyze customer credit limits.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
   

  GMP & PPE Required: 

  While on the production floor in the plant, you will be required to follow and help to enforce all GMP regulations in the plant. Anyone entering the production floor must follow the GMP rules in their employee handbook, which includes the required hairnets, beard nets, and earplugs. It is also required that all personnel wear safety glasses. Follows standard operating procedures including quality checks and procedures for all operations. Also follows HACCP and SQF requirements for food quality and safety. 

   

  Non-Essential Job Duties: 

  • Will perform other related work as required. 
  
  

  Physical Demands: 

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  Sitting - Approximately 80% 

  Standing - Approximately 10% 

  Walking - Approximately 10% 

  Bending/Stooping - Seldom 

  Push/Pull - Seldom 

  Carrying/Lifting up to 10 lbs. - Seldom 

  Verbal communication - Frequently

  Written communication - Frequently 

  Hearing normal conversation - Frequently 

  Sight, including near acuity and depth perception - Frequently 

  
  

  Work Environment: 

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a hybrid position allowing for 3 days of working in office/2 days of remote work per 5 day work week. 

  While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.