Accounts Receivable Specialist

Accounts Receivable (AR) Specialist
Location: Grand Rapids, MI (Onsite)
Pay: $45,000 - $55,000
Schedule: Full time | On Site

Our client is a growing, project-driven organization in West Michigan with a small, collaborative team. They operate in a fast-paced environment that supports cross-functional teamwork between finance, project management, and operations. The company promotes transparency, flexibility, and trust, with a casual dress code and hands-on leadership. The AR Specialist will support job setup, invoicing, and job closeout activities. This role requires strong attention to detail, comfort with high-volume manual invoicing, and the ability to identify discrepancies before invoices are sent. The position is temporary but open-ended through the summer, with consistent hours and a stable workload.

Key Responsibilities

1. Job Setup & Closeout

• Set up new jobs and close out completed jobs in the ERP system

• Import bids from bidding software into the ERP and review for accuracy

• Organize and label job folders; move folders as jobs progress

• Create and maintain clear job setup work instructions for cross-team use

• Close jobs by marking status complete, updating notes, moving folders, and researching errors with Finance and Administrative teams

2. Invoicing (Approx. 50 per week)

• Create Time & Material invoices and send to customers

• Handle less complex invoicing within the ERP system

• Perform all invoicing through manual data entry

• Review project manager instructions and identify discrepancies or issues before invoicing

3. Invoice Packets (Job Packets)

• Compile invoice packets in PDF format for Finance and Project Manager review

• Run reports and save documentation used to review job costs prior to invoicing

Qualifications

Required:

• 1–2 years of Accounts Receivable and/or invoicing experience

• Experience with high-volume invoicing and quick turnaround environments

• Strong attention to detail and ability to spot errors or inconsistencies

Preferred:

• Accounts Payable (AP) experience
  
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