Accounts Receivable Specialist / Billing Coordinator

The Accounts Receivable / Billing Specialist is responsible for managing the full billing and A/R lifecycle, ensuring accurate invoicing, timely collections, and compliance with internal policies and client or regulatory requirements. This role partners closely with internal finance, contracts, and operations teams to resolve discrepancies, maintain clean aging, and support month‑end close activities. The ideal candidate is detail‑oriented, process‑driven, and experienced working in high‑volume or regulated billing environments.

Billing & Invoicing

• Prepare, review, and submit accurate invoices in accordance with contract terms, pricing schedules, and billing cycles.
• Generate invoices using financial and operational data, including payroll, accounts payable, and expense reports.
• Ensure all billing documentation is complete, accurate, and audit‑ready prior to submission.
• Address billing rejections, short‑payments, and discrepancies in a timely manner.

Accounts Receivable & Collections

• Monitor accounts receivable aging and proactively follow up on past‑due balances.
• Apply cash receipts, ACHs, wires, and checks accurately to customer accounts.
• Investigate and resolve unapplied cash, credit balances, and billing disputes.
• Maintain professional communication with customers, clients, and internal stakeholders to support timely collections.

Reconciliations & Reporting

• Reconcile A/R subledger to the general ledger and assist with month‑end and year‑end close.
• Prepare aging reports, billing summaries, and variance analyses for management review.
• Support audits by providing billing support, payment history, and reconciliation documentation.

Compliance & Process Improvement

• Ensure billing and A/R activities comply with company policies and applicable regulations (e.g., healthcare billing standards, FAR/DCAA for gov‑con, or client‑specific requirements).
• Identify process gaps, system issues, or recurring discrepancies and recommend improvements.
• Maintain organized records and standardized billing procedures to support operational efficiency.

Required

• 2+ years of hands‑on experience in accounts receivable and billing operations.
• Strong understanding of billing workflows, cash application, and A/R aging management.
• High attention to detail with the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel (including VLOOKUPs, pivot tables, and reconciliations).

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™