Accounts Receivable and Billing Specialist
confidential
Paramus, NJ
Accounts Receivable and Billing Specialist
$60-70,000
Construction Company
Paramus, NJ
Construction Company is currently seeking an Accounts Receivable and Billing Specialist with experience in the construction industry. The ideal candidate will have 2-5 years of experience billing for projects. Experience with Timberline - Sage a plus. The Billing Specialist will be responsible for preparing, reviewing, and submitting accurate invoices for construction projects. This role works closely with project managers, estimators, detailers and general contractors to ensure timely billing, compliance with contract terms, and proper documentation in accordance with construction industry standards. If you are a motivated and highly detail-oriented individual with excellent communication and organizational skills that has experience billing for construction projects seeking a new challenge - this job is for you!
Responsibilities will include:
- Prepare and submit progress billings, including AIA G702/G703 and schedule of values
- Generate invoices for fabrication, erection, change orders, and materials
- Track contract values, retainage, and approved change orders
- Review contracts and purchase orders to ensure billing aligns with terms
- Coordinate with project managers to verify completed work and billing percentages
- Monitor billing schedules and ensure timely submission to general contractors
- Maintain accurate billing records and project files
- Follow up on outstanding invoices and assist with collections as needed
- Prepare lien waivers, sworn statements, and other compliance documents
- Ensure billing complies with state lien laws and GC requirements
- Resolve billing discrepancies and respond to customer inquiries
- Support month-end close and reporting as requested