Accounts Payable Supervisor

Seeking an Accounts Payable Supervisor to join a Ridgeland, MS based accounting team as a senior, hands-on accounting professional.

This position is responsible for overseeing the day-to-day operations of the accounts payable function. 

Processing of vendor invoices and payments while maintaining strong internal controls and supporting month-end close activities.

Provides functional leadership and oversight of the AP process and serves as a subject-matter expert and escalation point for complex issues. 

Ideal candidate brings deep technical AP expertise, experience in high-volume environments, and a strong process-improvement mindset.

KEY RESPONSIBILITIES

Accounts Payable Operations

• Oversee end-to-end accounts payable processes, including invoice processing, payment runs, and vendor maintenance
• Ensure invoices and payments are processed accurately, timely, and in compliance with company policies and regulatory requirements 
• Review complex, high-dollar, or non-routine invoices and payments
•  Monitor daily workflow to ensure service levels and deadlines are consistently met
•  Collaborate with management to develop and document accounts payable policies, procedures and internal controls
•  Oversee invoice-to-purchase order matching processes, including two-way and three-way matching, and ensure discrepancies are identified, escalated, and resolved timely prior to payment

Leadership & Oversight

• Collaborate closely with Division employees to support Accounts Payable activities at the division level, providing guidance and assistance as needed
• Act as a point of contact for resolving invoice discrepancies, vendor inquiries, and system or process-related issues in partnership with division teams
• Identify and implement opportunities to improve efficiency, accuracy, and automation within the AP function Vendor Management
• Establish and maintain strong, professional relationships with vendors and suppliers
• Reconcile vendor statements to ensure receipt of invoices for corporate accounts
• Forward statements for divisions to sales coordinators and follow up to ensure statements were received
•  Resolve escalated vendor issues and discrepancies in a timely and effective manner
•  Ensure vendor records are accurate and complete, including banking information and tax documentation (e.g., W-9s) 

• Reconciliation, Reporting & Close
•  Reconcile the accounts payable subledger to the general ledger and resolve variances
• Oversee vendor statement reconciliations and ensure outstanding balances are addressed
•  Support month-end and year-end close activities, ensuring proper cutoff and accrual accuracy
•  Prepare and review AP-related reports, including aging, payment activity, and accrual schedules

Compliance & Internal Controls

• Ensure compliance with accounting standards, tax regulations, and company policies
•  Oversee 1099 reporting and sales/use tax considerations related to AP transactions
•  Implement and monitor internal controls to safeguard company assets and mitigate risk
•  Coordinate with internal and external auditors and provide required documentation