Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Rockledge, FL

Reports To: Finance Controller

Company: FAAC International, Inc.

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Position Summary:

FAAC International, Inc. is seeking a highly skilled Accounts Payable Clerk. The Accounts Payable Clerk is responsible for processing vendor invoices accurately and efficiently to support manufacturing operations. This role ensures timely payment of suppliers, maintains strong vendor relationships, and supports accurate financial reporting through proper coding, reconciliation, and documentation. The position works closely with purchasing, receiving, operations, and finance teams to ensure invoices align with purchase orders, contracts, and inventory receipts.

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Essential Functions

• Enter vendor invoices into the ERP system accurately and timely

• Perform three-way matching (invoice, purchase order, receiving documentation)

• Review invoices for accuracy, approvals, and proper supporting documentation

• Code invoices to appropriate general ledger accounts and cost centers

• Process weekly check runs, ACH payments, and wire transfers as required

• Prepare and maintain accounts payable reports as requested by accounting and leadership

• Maintain vendor files and ensure W-9 documentation is current

• Support vendor 1099 preparation, printing, and year-end reporting requirements

• Respond to vendor inquiries and resolve invoice discrepancies promptly

• Coordinate with purchasing and receiving teams to resolve unmatched invoices

• Monitor aging reports and ensure timely payment to avoid service disruptions

• Perform bank reconciliations related to accounts payable transactions

• Assist with intercompany payment reconciliations

• Support month-end close activities including accruals and reconciliations

• Assist with audit requests and documentation retrieval

• Maintain compliance with company policies and internal controls

• Track freight, materials, and inventory-related invoices tied to production activity

• Support project-coded or job-cost related invoice tracking when applicable

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Core Competencies

• Strong attention to detail and accuracy

• Understanding of AP workflows in a purchase-order driven environment

• Ability to manage high invoice volume

• Knowledge of GL coding and expense classification

• Vendor communication and issue-resolution skills

• Organizational and time management skills

• Ability to maintain confidentiality of financial information

• Proficiency in ERP/AP systems

• Intermediate Excel skills

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Required Qualifications:

• Bachelor's or master's degree in accounting, finance, or related field, required

• Minimum of 1-3 years of accounting experience in a manufacturing environment, preferred

• Proficiency in Microsoft Excel and Microsoft Office Suite; experience with Sage 50 and SAP, preferred

• Excellent analytical, problem-solving, and organizational skills

• Strong communication and interpersonal skills with the ability to collaborate across departments

• High level of integrity, professionalism, and commitment to confidentiality

• Self-motivated with the ability to work independently and manage multiple priorities