Accounts Payable Specialist (Procure-to-Pay)

Job Title: PTP Associate – Invoicing & Inquiries / Accounts Payable Specialist (Procure-to-Pay)
Location: Nashville, TN 37201 (100% In-Office)
Pay Rate: $20.00/hour (W2)
Duration: 9-Month Contract but with a strong expectation to convert to permanent hire.
Schedule: 40 hours per week | Monday–Friday, 8:30 AM – 5:30 PM

Job Overview

We are seeking a detail-oriented PTP Associate to support the Procure-to-Pay (PTP) function by managing purchase orders, invoice processing, and supplier inquiries. This role plays a critical part in ensuring accurate financial operations while delivering excellent customer service to both internal stakeholders and vendors. You will report directly to the PTP Director and collaborate with a global team across the US, Hungary, Israel, and Australia.

Key Responsibilities

• Process and review invoices using SAP and Ariba , including occasional manual invoice entry.
• Monitor invoice error resolution queues across IPS, Ariba, and SAP systems.
• Research discrepancies and assist with recovery of vendor credit balances.
• Respond to supplier and business inquiries via RampUp (ServiceNow module) .
• Investigate and resolve aged invoices, purchase orders, and GR/IR differences.
• Partner with cross-functional teams on special projects and process improvements.
• Support purchase requisitions, invoice coding, and payment status updates.
• Deliver high-quality service to internal and external customers while maintaining accuracy and compliance.

Basic Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or comparable experience).
• Minimum 1+ year of Accounts Payable or Customer Service experience .
• Proficiency in Microsoft Office , particularly Outlook, Excel, and Word.
• Strong understanding of purchase orders, invoice evaluation, and AP processes.

Preferred Qualifications

• Working knowledge of SAP, Ariba, or Oracle .
• Basic to intermediate Excel skills (formulas, VLOOKUPs, spreadsheet analysis).
• Experience with ticketing tools such as ServiceNow is a plus.

Additional Notes

• Prior Accounts Payable experience is required.
• Candidates should be comfortable handling invoice-related inquiries, payment questions, and PO corrections.
• Ideal candidates are highly organized, analytical, and able to collaborate effectively within a global team environment.