Accounts Payable Specialist

Accounts Payable Specialist
Salary: $23-25 an hour
Location: Portland, OR
Hybrid flexible role - 1 day in office per week after training

Our client is a prominent industrial organization with deep roots in the Pacific Northwest, known for fostering a culture of respect and workplace fairness. They are seeking an Accounts Payable Specialist to join their finance department and handle the full cycle of payables and vendor relations. This role is ideal for a professional who values integrity and clear communication, offering the opportunity to manage complex vouchering processes within a stable and supportive corporate environment.

Job Duties

• Voucher accounts payable invoices and process vendor payments accurately and on schedule.
• Match and verify incoming invoices against purchase orders and ensure all items are coded correctly.
• Collaborate with the purchasing group to identify and resolve discrepancies between purchase orders and invoices.
• Manage recurring payment approvals by maintaining spreadsheets and coordinating bi-annual reviews with managers.
• Process vendor payments while ensuring all details such as names, addresses, and amounts match the validated invoices.
• Reconcile vendor statements and provide professional responses to all vendor inquiries.
• Coordinate the setup of new vendors and maintain updated records within the accounting system.
• Research and follow up on received-not-vouchered (RNV) items to secure necessary invoices from vendors.
• Perform periodic reviews of uncashed checks and implement necessary resolutions.
• Organize and maintain proper storage of financial documents through scanning, logging, and filing.
• Monitor and respond to incoming accounts payable communications via physical mail and email.
• Prepare and enter necessary journal entries into the general ledger.
• Other duties as assigned.

Requirements

• 1+ years of experience in accounts payable or office administration role.
• Good working knowledge of the Microsoft Office suite, including Excel, Word, and Outlook.
• Exceptional attention to detail and a high degree of accuracy.
• Excellent communication skills.
• Demonstrated commitment to respectful behavior and workplace fairness.
• Ability to organize and prioritize a high volume of invoices and documents effectively.
• High integrity and a commitment to doing the right thing for the team and the organization.

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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