Accounts Payable Specialist

Overview

Our client is seeking an Accounts Payable Specialist to join its growing finance team on Long Island. This role offers the opportunity to become part of a long‑standing, family‑owned organization that continues to evolve through modernization, system enhancements, and strategic growth initiatives.

This position is ideal for someone who enjoys combining hands‑on accounts payable work with analytical responsibilities, vendor interaction, and process improvement. You will have meaningful visibility across Finance, Procurement, and Operations, and your work will directly support informed decision‑making across the business.

Why This Opportunity Stands Out

• Join a well‑established, family‑owned construction and equipment rental organization with a strong reputation and continued growth.
• High‑visibility role with regular interaction across Procurement, Finance, and Operations leadership.
• Exposure to ERP and accounts payable system enhancements, offering valuable experience beyond day‑to‑day processing.
• Opportunity to take true ownership of work and contribute improvements that enhance accuracy, efficiency, and operational flow.
• Stable environment with the flexibility and impact of a lean, evolving finance organization.

Key Responsibilities

Financial and Vendor Operations

• Process invoices accurately and ensure alignment with purchase orders, receiving documentation, and payment terms.
• Investigate and resolve invoice discrepancies by partnering with vendors and internal stakeholders.
• Manage vendor onboarding, compliance documentation, and ongoing maintenance of vendor records.
• Build strong, professional relationships with both internal teams and external vendors to support smooth financial operations.

Reporting and Analysis

• Prepare and maintain key reports including open purchase orders, receiver reports, and aged payables.
• Analyze accounts payable data to identify trends, inconsistencies, and opportunities to improve workflow accuracy and efficiency.
• Support leaders with reliable, timely accounts payable information for operational and financial decision‑making.

Systems and Continuous Improvement

• Assist with testing, implementation, and rollout of ERP and accounts payable system enhancements.
• Support audit requests and ensure proper documentation and compliance controls are maintained.
• Recommend process improvements that reduce errors, strengthen controls, and improve overall efficiency.

Qualifications

• Prior experience supporting accounts payable within a high‑volume, large‑revenue environment.
• Strong analytical skills paired with clear, professional communication abilities.
• Proven ability to collaborate cross‑functionally with Finance, Procurement, and Operations.
• Solid Excel skills and practical understanding of fundamental accounting concepts.
• Detail‑oriented, organized, and comfortable managing multiple priorities in a dynamic environment.