Accounts Payable Specialist
Vaco LLC
Middletown, CT
Accounts Payable Specialist
Our client, a well-established organization in the distribution industry, is seeking a detail-oriented Accounts Payable Specialist to support high-volume, transaction-driven AP operations. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and strong relationships with suppliers in a fast-paced distribution environment.
Key Responsibilities
Review, code, and enter high-volume vendor and supplier invoices into the ERP system
Match invoices to purchase orders and receiving documentation
Process weekly vendor payments and ensure timely and accurate disbursements
Reconcile vendor statements and resolve pricing, quantity, or payment discrepancies
Maintain and update vendor records within the ERP system
Perform monthly corporate credit card reconciliations
Process employee expense reports in accordance with company policies
Maintain petty cash and related documentation
Support audit requests by preparing AP documentation and reports
Collaborate with purchasing, warehouse, and accounting teams to resolve invoice issues
Perform other accounts payable–related duties as assigned
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
2+ years of Accounts Payable experience, ideally within distribution, manufacturing, or supply chain–driven environments
Experience working with ERP systems; Sage experience is a plus
Strong Excel skills, including VLOOKUPs, Pivot Tables, and basic formulas
Skills & Competencies
Strong attention to detail and ability to manage high invoice volume
Understanding of three-way matching (PO, invoice, receiving)
Ability to meet deadlines in a fast-paced, operational environment
Strong communication skills for vendor and internal stakeholder interaction
Excellent organizational and time-management skills
Ability to work independently while contributing to a team-oriented environment
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.