Accounts Payable Specialist (Mid to Senior-Level)
Shannon & Wilson, Inc
Seattle, WA
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JOB DETAILS
SALARY
$32–$70 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Analysis Skills, Best Practices, Billing, Binary Search Tree, Building Permits, Check Processing, Communication Skills, Consulting, Corporate Policies, Customer Support/Service, Data Entry, Detail Oriented, Documentation, E Programming Language, ERP (Enterprise Resource Planning), Environmental Engineering, Expense Reports, Federal Laws and Regulations, Finance, Financial Systems, Geological Engineering, Geotechnical Engineering, Maintain Compliance, Microsoft Office, Natural Resources, Organizational Skills, Payroll Administration, Payroll Management, Prescription Drugs, Procedure Implementation, Process Development, Process Improvement, Quality Assurance, Regulations, State Laws and Regulations, Team Lead/Manager, Time Management, Writing Skills
LOCATION
Seattle, WA
POSTED
30+ days ago
Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.
We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.
Job Summary:
The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of invoices, payments, expense reports and vendor records for Shannon and Wilson. They will also be a backup for our Payroll Coordinator.
Responsibilities:
Responsible for overseeing the end-to-end AP cycle, maintaining controls, and leading month-end activities
Provides accuracy, policy compliance and timeliness in the day-to-day administration of accounts payable.
Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
Ensure adherence to vendor payment terms and company policy.
Manage team mailboxes daily and ensure email responses are completed within 48 hours.
Support audits and provide required documentation.
Build and maintain strong, positive internal and external relationships and resolve complex payment issues.
Work collaboratively with employees at all levels to detect issues and implement agreed upon solutions relating to system and transaction discrepancies.
Update and maintain documentation of processes and procedures. Utilize accounts payable best practices to design, develop and implement processes, procedures and training.
Analyze new laws, proposed laws and regulations that govern accounts payable and related processes and implement process changes to improve efficiency.
Follow Shannon & Wilson's Quality Assurance policy
Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures
Provide backup to our Payroll Coordinator
Requirements
Associate or bachelor's degree in accounting or finance preferred. Education may be considered in lieu of years of experience.
8+ years' accounting experience to include accounts payable, accounts receivable, and payroll.
Prior experience with BST or comparable ERP system.
Demonstrated experience in payroll administration, including data entry, audits, and compliance with federal and state regulations.
Project accounting experience a plus.
Proficiency in Microsoft Office.
Strong attention to detail, organizational skills, and ability to meet deadlines.
Ability to interact with all levels of employees across the company as well as outside contacts, so professionalism, judgment and excellent communication and consulting skills are required.
Excellent writing, organizational, and communication skills.
Personable, flexible, and professional demeanor.
The ability to work independently with the appropriate level of supervision.
Frequent sitting, standing, and walking (with or without accommodation).
Level Placement
Typically, depending on an applicant's education, experience, and other qualifications they possess, if selected as a fit for the company and local office culture, and the current business needs, a Mid to Senior-Level Accounts Payable Specialist typically would be placed at an Office Services V or Senior Office Services level.
Compensation:
Office Services V: $32.00 - $50.00 per hour
Senior Office Services: $36.00 - $70.00 per hour
Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:
Employee ownership
Comprehensive medical, prescription, vision, and dental coverage.
Pre-tax health and daycare FSA
Life and disability insurance
Long-term care insurance
Profit sharing and 401(k) plans
Paid time off for vacation and sick leave
10 paid holidays
Paid volunteer day
Free parking
Shannon & Wilson participates in the E-Verify program.
Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.
Shannon & Wilson is an Equal Opportunity Employer
About the Company
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