Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Location: Grand Rapids, MI
Employment Type: Full-Time
Industry: Manufacturing
Compensation: 55,000-60,000

About the Company

Our client is a well-established manufacturing organization known for delivering high‑quality products, fostering a collaborative environment, and maintaining strong financial operations as they continue to grow. They are seeking a detail‑oriented Accounts Payable Specialist to join their finance team and support day-to-day AP processes.

Position Summary

The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process in a fast-paced manufacturing environment. This role ensures timely and accurate processing of invoices, supports month-end close, and collaborates with internal teams and vendors to resolve discrepancies. The ideal candidate is organized, proactive, and thrives in a production-focused setting where accuracy and deadlines matter.

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Key Responsibilities for Accounts Payable Specialist

• Process high-volume AP invoices accurately and efficiently, including 2-way and 3-way match (PO, packing slip, invoice).
• Review invoices for appropriate approval, coding, and compliance with company policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly and monthly payment runs (checks, ACH, wire transfers).
• Maintain vendor files, contracts, and W-9 documentation.
• Support month-end and year-end closing activities, including accruals and AP reporting.
• Collaborate with purchasing, receiving, and production departments to resolve invoice variances or issues.
• Assist with audits by providing documentation and responding to requests.
• Monitor AP inbox and respond to vendor and internal inquiries promptly.
• Recommend process improvements to enhance efficiency and accuracy.

Qualifications for Accounts Payable Specialist

Required:

• 2–4 years of Accounts Payable experience (manufacturing industry strongly preferred).
• Working knowledge of 3-way match and standard procurement workflows.
• Proficiency in ERP systems (SAP, Oracle, Epicor, Infor, or similar).
• Strong Excel skills (VLOOKUP, pivot tables, basic formulas).
• High attention to detail and strong organizational abilities.
• Ability to manage multiple priorities in a deadline-driven environment.

Preferred:

• Experience with inventory-related AP processes.
• Knowledge of sales/use tax and freight invoice reconciliation.
• Associate’s degree in Accounting, Finance, or related field.

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