Accounts Payable Specialist

Location: Onsite
Salary: $50,000 – $53,000

Position Summary

We are seeking a detail-oriented and collaborative Accounts Payable Specialist to join our team. This role is responsible for maintaining accurate financial records, ensuring compliance with company policies, and supporting accounting operations across multiple functional areas.

The ideal candidate thrives in a team-oriented environment where ideas are encouraged, contributions are recognized, and continuous improvement is valued.

Key Responsibilities

Accounts Payable Operations

• Manage the full-cycle accounts payable process including invoice entry, batching, coding, and posting

• Ensure timely and accurate invoice processing in compliance with company policies

• Perform three-way matching of invoices, purchase orders, and receiving documentation

• Monitor AP aging and coordinate timely vendor payments

• Review and resolve invoice discrepancies and exceptions

• Communicate directly with vendors to resolve issues and maintain accurate documentation

• Maintain organized records through scanning, labeling, and filing

Project & Engineering Accounting Support

• Ensure accurate job and project cost coding in accordance with contract requirements

• Partner with Project Managers to resolve invoice discrepancies

• Support accrual accounting by recording expenses in the correct accounting period

• Assist with audit preparation related to project costs and vendor payments

Compliance & Internal Controls

• Enforce internal controls to ensure proper segregation of duties and prevent fraud

• Review invoices for appropriate sales and use tax treatment

• Distribute and maintain sales tax exemption documentation

• Maintain accurate vendor records, including W-9 forms and payment details

• Manage 1099 vendor setup, tracking, and reporting

Month-End Close & Reporting

• Support month-end close by ensuring proper invoice posting and accruals

• Prepare accounts payable reconciliations (subledger to general ledger)

• Generate AP reports and assist with financial reporting activities

Additional Responsibilities

• Promote and exemplify company Mission, Vision, and Core Values

• Collaborate to improve financial systems, workflows, and efficiencies

• Utilize ERP systems and AP automation tools

• Maintain and enhance AP-related Excel reports and reconciliations

• Partner with IT and Finance on system enhancements and upgrades

Required Qualifications

Education

• Associate’s degree in Accounting or related field from an accredited institution, or equivalent relevant experience

Experience

• 5+ years of accounts payable experience

Skills & Competencies

• Strong understanding of GAAP with demonstrated practical application

• Advanced Excel skills (formulas, pivot tables, data analysis and formatting)

• Exceptional attention to detail and accuracy

• Strong analytical, critical thinking, and problem-solving skills

• Ability to exercise sound professional judgment and discretion

• Commitment to accountability, transparency, and collaboration