Accounts Payable Specialist

Department: Finance  Reports To: Accounting Manager   FLSA Status: Non-Exempt

Location: City, State: Asheville, NC, Supervisory Responsibilities: None

Summary
North Carolina Outward Bound School (NCOBS) is one of the oldest independent Outward Bound Schools in the country. Since 1967, NCOBS has delivered challenging wilderness courses that teach more than outdoor skills. Our wilderness courses, from the mountains of North Carolina to the shores of south Florida to the peaks of South America, help our students learn the value of teamwork, discover leadership abilities, find inspiration and feel a sense of accomplishment. Our mission is to change lives through challenge and discovery.

The AP Specialist reports to the Accounting Manager and is responsible for overseeing the ongoing functions of the NCOBS Finance Department. Ongoing tasks include processing accounts payable and handling bank deposits. Management responsibilities include overseeing the financial tracking and communication processes related to credit card and petty cash transactions. Administrative tasks include supporting the Finance Department in providing monthly financial reporting, processing mail and collecting deposits, and acting as a liaison between the Finance Department and base camps. Success in this position is defined by the ability of the incumbent to manage these various accountabilities, support a healthy and collaborative working environment, and support the Finance Department in meeting established goals for completing financial processes, reporting, and training. The AP Specialist is a member of the Finance and Administrative teams.

Essential Duties & Responsibilities

• Manages accounts payable, including processing invoices and payments, vendor contracts and W9s, mail, and approvals.
• Processes deposits
• Corresponds with vendors and responds to inquiries.
• Posts transactions to journals, ledgers, and other records.
• Oversees petty cash reconciliations and reimbursements.
• Manages credit card transactions, accounting, and reconciliations.
• Manages all finance-related communications and reporting with base camps and non-Town Office cost centers.
• Acts as a Finance team liaison for base camp managers and non-TO departmental leaders.

Working Conditions & Compensation

• $45,000 - $48,000 DOE
• Hybrid schedule - two days a week required in office
• 30 hours per week

Qualifications

• Familiarity with Financial Edge software or other similar "mid-market" finance software packages preferred.
• A passion for experiential education and Outward Bound philosophy and ability to inspire others in this philosophy.
• Excellent team player; ability to work with and through peers to accomplish projects.
• Strong personal initiative, motivation, and resourcefulness.
• History of being detail oriented and highly organized.
• Able to prioritize, lead, and work on multiple projects simultaneously.
• Able to clear a background check and motor vehicle record screening.
• Able to lift and carry 40 pounds safely.

North Carolina Outward Bound School prohibits discrimination against, and harassment of, any employee or applicant for employment because of race, color, age, religion, sex, gender, pregnancy, genetic information, ethnic or national origin, sexual orientation, marital status, familial status, military or veteran status, qualified individuals with a disability on the basis of the disability, or any other category which may be protected under applicable local, state or federal law. NCOBS promotes respect for all people, and will not tolerate harassment based on any of these characteristics nor on differences based on gender identity or expression.