Accounts Payable & Payroll Specialist
North Atlanta, GA - Applicants must already live in the Atlanta area to be considered for this opportunity

About the Role

A growing organization is seeking a detail-oriented Accounts Payable & Payroll Specialist to support day-to-day financial operations. This position is responsible for processing accounts payable, managing semi‑monthly payroll through Paylocity, and maintaining accurate financial records. The ideal candidate is organized, confidential, and comfortable working in a collaborative, fast-paced environment.

Key Responsibilities

Accounts Payable:

• Review, verify, and process vendor invoices and weekly check requests.
• Prepare and issue payments, including printing and distributing checks.
• Upload Positive Pay files to the bank on a regular schedule.
• Maintain vendor files and ensure required W‑9 documentation is collected.
• Process and post monthly AP checks and ACH transactions.
• File payment documentation and maintain organized records.
• Coordinate payment of organizational invoices across multiple departments.

Payroll & Employee Processing:

• Process semi‑monthly payroll for hourly and salaried employees using Paylocity.
• Calculate wages, deductions, insurance premiums, bonuses, and taxes.
• Maintain payroll records and generate related reports.
• Manage onboarding, job changes, and terminations in Paylocity.
• Serve as the internal resource for Paylocity timekeeping; provide training and support for managers and staff.
• Distribute paystubs twice monthly and assist with the annual issuance of W‑2s and 1099s.
• Post payroll activity to the general ledger for all applicable departments.

Reconciliation & Financial Support:

• Reconcile operating and payroll bank accounts each month.
• Support audit preparation by maintaining accurate documentation.
• Collect, verify, and reconcile monthly financial reports and related entries.

Administrative & Department Support:

• Respond to emails and inquiries related to payables and payroll matters.
• File documents and assist with departmental administrative tasks.
• Work collaboratively with HR, IT, and other internal teams as needed.
• Provide general support to the Controller and Finance staff.

Qualifications:

• Bachelor’s degree in Accounting or a related field preferred; equivalent experience will be considered.
• Strong knowledge of Microsoft Office, with intermediate Excel capabilities.
• Experience working with online banking tools, including systems such as Positive Pay and ACH authorization platforms.
• Hands-on experience in both accounts payable and payroll processing is required.
• Familiarity with payroll tax regulations and compliance standards.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.