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Accounts Payable Coordinator

Epitec, Inc

Scottsdale, AZ

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JOB DETAILS
SALARY
$20–$25 Per Hour
SKILLS
Accounting, Accounting Close, Accounting Policies, Accounts Payable, Administrative Skills, Aging Analysis, Billing, Communication Skills, Cross-Functional, Customer Service Management, Customer Support/Service, Documentation, Executive Assistant Skills , Expense Reports, General Ledger Accounting, High School Diploma, Higher Education, Mail Processing, Microsoft Office, NetSuite, Organizational Skills, Pivot Tables, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, Reimbursement, Sales, Sales Management, Time Management, Vlookups, Writing Skills
LOCATION
Scottsdale, AZ
POSTED
9 days ago
Job Title: Accounts Payable Coordinator
Contract Duration: 3 months, can extend, can be contracted to hire depending on business needs
Location: Scottsdale, AZ
Work Arrangement: Hybrid (1-2 days a week)
Pay Rate: $20-25 per hour

Summary
The Accounting Team consists of Senior Office Coordinator (on leave), Sr. Accounting Coordinator, Accounting Manager, Accountant, Senior Accountant, and Assistant controller reporting to CFO. The primary responsibility of the accounting team is to maintain accurate and timely financials Account Payables Coordinator overall scope of work.

Responsibilities
  • Process vendor invoices accurately and timely, ensuring proper approvals and coding 
  • Maintain vendor records, including set up, changes and compliance documentation (W9, ACH)
  • Prepare and execute payment runs (ACH, wire, check)
  • Reconcile AP subledger to general ledger to support month end close
  • Resolve invoice discrepancies and respond to vendor and internal inquiries 
  • Assist with expense report processing and employee reimbursements 
  • Support process improvements to increase accuracy and efficiency of AP 
  • Assist with AP general ledger transition 
  • Assist with minimal office duties as needed (sorting mail and sending checks to lockbox)
Breakdown of Work
  • Daily: Manually process vendor invoices, respond to any internal and external inquiries from the AP inbox, maintain vendor records, resolve expense issues in concur
  • Weekly: Process ACH, wires, and checks (checks require one day in office). Sorting office mail and providing to correct department. 
  • Monthly: Assist with month end reporting, outstanding checks reconciliation and AP cash reconciliation, send out reminders related to unsubmitted concur expenses, unapproved invoices and any expense related items. 
Required Qualifications
  • High School Diploma or GED, and minimum three years of accounts payable experience 
  • Strong knowledge of accounting processes (accounts payable and general ledger) 
  • Pro?ciency in Microsoft Office suite, particularly needs moderate to high pro?ciency within Excel (including the use of VLOOKUP and Pivot Tables)
  • Strong work ethic with excellent written and verbal communication skills.
  • Proven ability to provide customer service and collaborate effectively with cross-functional teams, including Sales, Client Service Managers, Account Managers, and the Implementation Team—especially in high-sensitivity client environments.
  • Polished and professional communication; both written and verbal
Preferred Qualifications
  • Associates degree or having taken Business/Accounting courses at the college level 
  • Experience working NetSuite and Concur is a plus 
  • Analysis (AP aging and investigating unusual transactions/discrepancies)
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About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/