Accounts Payable Coordinator

About the company:
CFS has partnered with an independent organization based in Westchester County. Join a dynamic and creative organization where your financial expertise directly supports operational excellence. As the Accounts Payable Coordinator, you’ll play a key role in maintaining accurate financial workflows, strengthening vendor relationships, and ensuring seamless payables operations. This role offers flexibility (2 days in office), strong benefits, work/life balance, and a great team environment.

About the Role:
The Accounts Payable Coordinator is responsible for managing invoices, processing vendor payments, and maintaining accurate, compliant financial records within a multi-step AP workflow.

Key Responsibilities:

• Process manufacturing invoices through a multi-step costing and accounts payable system.
• Coordinate with external vendors and internal teams to resolve invoice discrepancies.
• Maintain AP tax-related documentation (W-9, 1099, 1042-S, etc.).
• Maintain and regularly update the author’s advance tracking file.
• Create royalty upload files sourced from multiple revenue streams (domestic rights, international rights, eBook income, etc.).
• Collaborate with the Controller and other departments on semi-annual royalty statement preparation and distribution.

Desired Qualifications:

• Bachelor’s degree is preferred.
• 2–4 years of experience in an accounts payable function.
• Strong attention to detail and the ability to manage complex data workflows.
• Proficiency in accounting software and strong Excel skills (Pivot Tables, Lookups, etc.).
• Excellent communication and problem-solving abilities.
• Experience in publishing or media is a plus.