Accounts Payable Associate
Kforce Inc.
New York, NY
- Accounts Payable Associate will collect and process project invoices including trade AIA G702/703(AIA)
- Process construction and consultant invoices via eBuilder
- Process overhead invoices, including receiving invoices and payment processing via TimberScan workflow
- Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred and quantity, unit price and invoice amount
- Ensure mathematical accuracy and completeness of supporting documents for each invoice
- Keep project payments on schedule, closing the books each month on the designated timeline
- Complete the accrual process for assigned projects using Sage or TimberScan
- Pay online utility bills as required
- Monitor property taxes
- Verify vendor contract and change order execution for AIA billings
- As an Accounts Payable Associate, you will ensure contracts, commitments and change orders are properly executed
- Review commitment to ensure budget is available prior to processing invoice
- Track invoices not processed
- Liaise with Project Management Team
- Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed
- Respond to payment inquiries from project team and vendors
- Process checks via Avid Pay and Sage
- Review Payable Aging
- Work across multiple projects and properties simultaneously
Requirements:
- Bachelor's degree preferred
- 3+ years of high-volume Accounts Payable experience
- 2+ years of experience in the real estate industry
- Must know how to read and understand an AIA application
- Knowledge with Timerline, eBuilter, A+ (preferred)
- Excellent understanding and execution of AIA review and QA for errors
- Proficiency in tracking open invoices not yet uploaded to the system; Ability to review invoices/AIA against commitment and change orders
- Proficient in using E-Builder and TimberScan to process open invoices for payment and Sage 300 system for tracking paid and open and invoices
- Basic Excel skills
- Willing to work in office in midtown Manhattan
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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About the Company
Kforce Inc.
Kforce is a solutions firm specializing in technology, finance and accounting, and professional staffing services. Our KNOWLEDGEforce® empowers top companies to achieve their digital transformation goals. We curate teams of technical experts who deliver solutions custom-tailored to each client’s needs. These scalable, flexible outcomes are shaped by deep market knowledge, thought leadership and our multi-industry expertise.
Our integrated approach is rooted in 60 years of proven success deploying highly skilled professionals on a temporary and direct-hire basis. Each year, approximately 18,000 talented experts work with the Fortune 500 and other leading companies. Together, we deliver Great Results Through Strategic Partnership and Knowledge Sharing®.