Accounting Specialist

Job Title: Accounting Specialist

Location: Chicago, IL

Pay: $60,000 - $67,000 / year

Benefits: This position is eligible for medical, dental, vision, and 401(k).

The Accounting Specialist – Grants & AR supports the agency’s accounting operations and provides backup coverage for key general accounting functions. This role manages tasks across the full accounting cycle, with primary responsibility for grant accounting, financial reporting, and cash receipts/accounts receivable.

Essential Duties and Responsibilities

Position-Specific

Grant Accounting: 50%

·  Coordinates with program directors to verify census and attendances data for billing.

·  Prepares and submits monthly billings to DCFS for all fee for service programs, maintains billing spreadsheets, tracks payments and rejections, and follows up on outstanding receivables. 

·  Prepares the DCFS cost‑based grants billing documentation, including statistical data, recurring entries, schedules, and general ledger reconciliations.

·  Manage funder grant disbursement process for ETV program. Follows up on uncleared payments, prepares the monthly billing. Responds to inquiries from the payees and DCFS coordinator.

·  Prepares and submits monthly Intact Flex funding billing.

·  Assists with entering Norman and YCA invoices and provides backup for check processing.

·  Maintains complete and accurate reconciliations of all grant‑related revenues and receivables, ensuring balances align with the general ledger and grant reporting requirements.

Monthly Accruals and Journal Entries: 30%

·  Prepares worksheets and journal entries for payroll, payroll accruals, and benefits allocation; collaborates with the CFO to ensure allocations remain accurate.

·  Completes all journal entries required for month‑end and year‑end close and maintains a detailed worksheet to track and reconcile all entries.

·  Serves as backup for Accounts Payable processes.

·  Oversee the credit card reporting process, including journal entries and user support in the SDG2 MasterCard system.

·  Prepares billing support for the Intact program.

·  Assists the CFO with balance sheet reviews, including reconciliations and identifying necessary adjustments.

·  Supports preparation for annual financial audits, program audits, and special projects

·  Provides support to the CFO on projects related to DCFS compliance, including preparation and review of the CFR, CFYER, and ICR.

Cash Receipts/Accounts Receivable 20%

·  Records cash receipts for incoming payments.

·  Analyze and manage the account receivable process for all grants to ensure AR aging agrees with grant balance.

·  Records revenue and applies payments in the financial system, ensuring all required supporting documentation is included for every revenue transaction.

Other:

·  Performs other tasks and functions as assigned by the Chief Financial Officer.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

IND 002-003