Accounting Operations Lead (Onsite)

Overview

The Accounting Operations Lead will serve as a central contributor within a small, highly experienced accounting team, taking ownership of day‑to‑day accounting processes while supporting modernization and process improvements. This role is ideal for someone who enjoys rolling up their sleeves, thrives in a traditional onsite environment, and brings strong experience with AP, reconciliations, credit card administration, and legacy accounting systems. The Accounting Operations Lead will be trusted to operate with autonomy, accuracy, and a high level of accountability.

Core Responsibilities & Time Allocation

1. Full‑Cycle Accounts Payable & Balance Sheet Reconciliations — 50%

• Own the full AP cycle, including invoice matching, coding, batching, and check runs (an opportunity for the Accounting Operations Lead to streamline to weekly).
• Maintain approximately 50 invoices every two weeks.
• Manage and reconcile deposits on equipment, ensuring deposits are accurately applied to incoming invoices and monitored proactively.
• Navigate and optimize workflows within a legacy NDS/DOS‑based system.

2. Corporate Credit Card Program Management — 25%

• Oversee rollout and ongoing ownership of the Wells Fargo credit card/expense platform.
• Collect and match receipts, enforce policy adherence, and ensure accurate GL coding.
• Communicate with employees regarding submission expectations and deadlines.
• As the Accounting Operations Lead, identify opportunities for workflow cleanup, standardization, and efficiency.

3. Sales Tax Support & Reporting — 25%

• Assist with multi‑jurisdiction sales tax activities.
• Utilize Excel to compile, validate, and prepare tax data.
• Contribute to improving sales tax documentation and process consistency.

4. Additional Responsibilities

• Support general accounting functions such as reconciliations, cash receipt posting, and other daily accounting tasks.
• Provide stability and continuity within a function undergoing post‑acquisition modernization.
• Collaborate closely with long‑tenured team members while bringing fresh perspective.
• As the Accounting Operations Lead, help shape, refine, and document emerging processes.

Minimum Qualifications

Required

• 5–6 years of hands-on experience in a corporate/industry accounting department (non‑public).
• Comfortable working with multiple systems, including legacy DOS‑based platforms (e.g., NDS or AS400).
• Strong system-learning ability and comfort with manual, detail-heavy environments.
• Solid understanding of AP workflows, reconciliations, and foundational accounting principles.
• Proficiency with basic Excel functions
• Ability to work independently, take ownership, and follow through consistently.

Preferred (Nice-to-Haves)

• Direct experience with larger ERP systems
• Prior involvement in process improvement or workflow redesign.
• Intermediate Excel capabilities (lookups, pivot tables).
• A steady, mature communication style that complements a legacy‑based team culture.

Work Environment & Cultural Expectations

The Accounting Operations Lead will work fully onsite in a traditional, hands-on accounting environment. The team includes long‑tenured staff with deep institutional knowledge, and the ideal candidate will be respectful, observant, and eager to learn existing processes before influencing change. The organization is navigating post‑acquisition adjustments, so the Accounting Operations Lead must bring adaptability, professionalism, and steadiness.

Ideal Candidate Profile

The ideal Accounting Operations Lead is a detail‑oriented, self-directed accounting professional who can absorb information quickly, document thoroughly, and maintain consistent accuracy. They combine hands‑on accounting skills with the ability to communicate clearly, support system rollouts, and contribute to an evolving department. This individual should be comfortable balancing long‑standing practices with forward-looking improvements.

#INFEB2026