Accounting Office Administrator / Word Processor / Publisher
TMH
Hattiesburg, Mississippi
Position Overview:
We are seeking a highly organized and detail-oriented professional to join our team as an Office Administrator / Word Processor / Publisher. This role is central to the daily operations of our growing accounting firm and will support multiple departments across six office locations. The ideal candidate thrives in a fast-paced environment, is comfortable managing multiple deadlines, and has strong technical and communication skills.
Key Responsibilities:
- Process and assemble tax returns, ensuring accuracy and timely delivery.
- Format and publish financial statements using Microsoft Word and Excel.
- Manage and distribute client communications, including email correspondence.
- Utilize multiple accounting and document management software systems efficiently.
- Provide administrative and clerical support to partners and staff across all locations.
- Maintain organized digital and physical filing systems.
- Coordinate document flow between departments and offices.
- Assist with scheduling, tracking deadlines, and workflow management during busy seasons.
- Prior experience in an accounting firm or professional services environment preferred.
- Strong proficiency in Microsoft Word and Excel (formatting, templates, document publishing).
- Excellent attention to detail and accuracy in document preparation.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Strong organizational, communication, and time management skills.
- Experience with tax software and document management systems is a plus.
- Professional demeanor and ability to handle confidential information.
- Based in the firm’s main office, supporting a team across six locations.
- Fast-paced environment, especially during tax season.
- Overtime, including evenings and weekends, required during peak periods (e.g., tax deadlines).
- Competitive compensation based on experience.
- Collaborative and professional work environment.
- Opportunity to grow within a stable and expanding firm.
- Exposure to a wide range of accounting and administrative functions.
About TMH:
Topp McWhorter Harvey, PLLC traces it roots back to 1977 and has since grown to be the one of the largest public accounting firms in Mississippi. With over one hundred years of combined experience among our partners, TMH possesses the mature ability to compete with the services of any national firm. Our growth and success have been accomplished following our philosophy of one-on-one attention with each of our clients, large and small. We value team players which are diverse in ability and experience, yet connected with this region. Presently, our firm consists of over seventy staff members at four different locations. TMH is committed to providing personal service and production of the highest quality work. To advance our efforts in this regard, the firm belongs to the Private Companies Practice Section of the Division for CPA Firms of the American Institute of Certified Public Accountants, where we have a peer review of our audit practice and system of quality control on a regular basis.