Accounting Manager

• Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.
• Parental Paid Leave
• Retirement savings plan with company match.
• Paid time off and holiday pay.
• Mileage reimbursement.
• Tuition reimbursement available.
• Company sponsored learning and development

• Manage and oversee daily accounting operations, ensuring accurate and timely processing of all financial transactions across multiple programs and funding sources.
• Supervise general ledger activities, including review and approval of journal entries, accruals, account reconciliations, and month-end close processes.
• Oversee full-cycle accounts payable and accounts receivable functions, ensuring accuracy, completeness, and adherence to established deadlines.
• Ensure proper recording and tracking of fixed assets, depreciation schedules, and capital expenditures.
• Prepare and review monthly, quarterly, and annual analysis and supporting schedules for internal leadership.
• Generate customized financial reports and ad-hoc analyses related to suppliers, payers, billing activity, program performance, travel/expense management, and asset tracking.
• Maintain financial records in compliance with GAAP, nonprofit accounting standards, and organizational policies.
• Oversee contract billing and collections for government contracts, and fee-for-service programs, ensuring compliance with funding requirements.
• Develop, implement, and continuously refine billing processes, including rate updates, funding source tracking, and revenue recognition procedures.
• Monitor accounts receivable aging, identify collection risks, and implement corrective actions to improve reimbursement timelines and cash flow.
• Reconcile billing data across systems to ensure accuracy between service documentation, billing submissions, and financial records.
•  Oversee contract payments for contracts and leases ensuring compliance with contract
  requirements.
• Develop, implement, and continuously refine payment processes, and expense recognition
  procedures.
• Monitor accounts payable aging, identify risks, and implement corrective actions to
  improve payment timelines and cash flow.
• Reconcile supplier and expense data across systems to ensure accuracy between service
  documentation, invoice, and financial records.
• Ensure appropriate segregation of duties and compliance with established internal control policies.
  • Conduct routine internal control reviews and recommend improvements to reduce risk exposure and strengthen financial oversight.
• Support cost allocation methodologies and conduct time studies in accordance with federal, state, and contractual requirements.
• Prepare audit schedules, reconciliations, and supporting documentation; coordinate responses to auditor and grantor inquiries.
• Ensure adherence to federal, state, and local funding regulations, including monitoring restricted and unrestricted funding classifications.
• Identify financial risks and escalate material concerns to senior leadership in a timely manner.
•  Monitor daily cash activity and assist in preparing short-term and rolling cash flow projections.
• Support budget monitoring by preparing variance analyses and collaborating with program leadership to address discrepancies.
• Manipulate and analyze large volumes of financial data from multiple software systems to ensure reporting accuracy and inform decision-making.
• Identify financial trends, cost drivers, and operational inefficiencies; recommend process improvements.
• Monitor help desk requests ; address escalations and service disruptions in a timely manner.
• Ensure compliance with system security protocols and maintain appropriate user access controls.
• Support system upgrades, automation initiatives, and implementation of new accounting tools to enhance efficiency and reporting accuracy.
• Develop, document, and standardize accounting procedures to improve consistency and operational effectiveness.
  • Supervise and mentor accounting staff; assign workloads, set performance expectations, and monitor productivity.
• Conduct regular team meetings to review priorities, deadlines, service levels, and quality standards.
• Provide training and onboarding for new hires on accounting policies, procedures, systems, and internal controls.
•  Promote a culture of accountability, responsiveness, continuous improvement, and cross departmental collaboration.
• Support recruitment, performance evaluations, corrective action processes, and succession planning efforts.
• Promote diversity, equity, and inclusion within the accounting function.
• Serve as escalation point for accounting, billing, or supplier issues and ensure timely resolution.
• Support organizational growth initiatives, new program implementation, and funding expansions from an accounting operations perspective.
• Prepare specialized financial analyses and reports for leadership as requested.
• Maintain strict confidentiality of financial, donor, employee, and organizational information.
• Manage special projects and process improvement initiatives as assigned.
• May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.
• Occasional travel may be required.

Bachelor’s degree required with at least five (5) years of financial reporting or accounting experience. Master’s degree and a combination of progressive supervisory experience in accounting, business, and non-profit fields is preferred. In-depth understanding of purchasing and general ledger software applications, data analysis, and Excel is required.