| Part time – between 20 to 25 hours/week; HYBRID |
| Position reports to: CFO |
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| Position oversees the following staff positions: n/a |
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Position description:
The Accounting Manager will be responsible for supporting the Philadelphia Visitor Center Corporation (PVCC) CFO on a wide variety of fiscal responsibilities to maintain the financial integrity of the organization This position will work approximately 20 - 25 hours per week (hybrid role). |
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Position duties:
Personnel and Payroll Administration:- Manage the establishment, maintenance, and ongoing modification of employee accounts across payroll (ADP) and benefits platforms
- Execute bi-weekly payroll cycle with high accuracy, including the management of tax withholdings, garnishments, and 403(b) contributions
- Manage the timely filing of annual information returns including 1099-NEC/MISC processing
Accounts Payable Management:- Oversee accounts payable process up to payment initiation, ensuring accurate coding and adherence to internal approval hierarchies (with vendor invoices in BILL.com and company credit card charges in Quickbooks)
- Prepare periodic budget-to-actual reports for individual departments and for full organization
- Collaborate with members of the marketing team to complete monthly, quarterly and annual grant reports (Phlash Program)
Revenue Cycle Management:- Manage invoicing for services provided to external stakeholders
- Accurately record bank deposits within Quickbooks for designated departments
- Monitor and analyze receivables
Departmental Collaboration:- Manage Engagement & Experience Department internal budgeting and contracts with third parties
- Manage various trackers including donor subledger; facilities rental payments; program sponsor list and payroll adjustments
Other financial administration, reporting and analysis as needed.
Qualifications:- Bachelor's degree in Accounting or a related field
- 5+ years of hands-on experience in a staff accountant or comparable accounting role
- Experience with Quickbooks, ADP and Bill.com preferred
- Ability to prioritize tasks and manage time effectively to meet deadlines
- Ability to work productively in a fast-paced, dynamic environment
- Ability to work independently and as part of a team
- Strong analytical and problem-solving skills
- Excellent attention to detail and accuracy
- Ability to handle and protect confidential information, including donor information, employee information, and financial data
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Philadelphia Visitor Center Corporation