Accounting Coordinator

Higgins, Hopkins, McLain & Roswell, LLC, a Denver Business Journal Best Places to Work, is seeking an Accounting Coordinator in Denver. HHMR is a boutique litigation firm focused on construction law and the defense of complex construction matters, representing builders, developers, contractors, and design professionals throughout Colorado.

This role supports firm operations by owning accounts payable, accounts receivable, and vendor coordination, allowing attorneys and legal assistants to focus on core casework. The position impacts financial performance by improving efficiency, reducing billing friction, and accelerating collections.

This role is suited for someone highly organized, detail-oriented, and comfortable managing financial processes in a fast-paced environment. It is not a fit for someone seeking a purely administrative role. Prior experience in all aspects is not required; we will train the right candidate.

$60,000–$75,000 annually (DOE)

Intake & Matter Setup

• Assist with client intake, including conflict checks to ensure client and matter compliance
• Open new matters and set them up in billing systems with appropriate rates and client information
• Track and ensure receipt of engagement agreements, retainers, and initial requirements prior to initiating new matters

Billing Compliance & Setup

• Ensure compliance with client billing guidelines and protocols, including helping attorneys understand and comply with billing requirements
• Coordinate, submit budget, track budgets, and update as necessary through online billing systems

Financial Operations (AR/AP & Tracking)

• Manage accounts receivable, including monitoring outstanding balances and following up on overdue payments
• Handle accounts payable and coordination of firm expenses
• Maintain accuracy and consistency of financial and matter data across systems, including preparation of financial reports for the leadership team
• Support electronic deposits and manage payment entries for operating and trust accounts

SIR / Retainer Tracking & Billing Transitions

• Track and manage retainers and self-insured retentions (SIRs), including monitoring thresholds, coordinating the transition to insurer billing, and ensuring accurate billing allocation between client and insurer across all matters through coordination with attorneys, legal staff, clients, and insurers

Split Billing / Multi-Carrier Coordination

• Coordinate split-billing across multiple carriers, including identifying and confirming allocation percentages and timing with attorneys and carriers
• Maintain accurate tracking of carrier responsibilities and payments to support accounts receivable and reconciliation
• Coordinate with vendors and legal staff to ensure vendor invoices are allocated and submitted consistent with agreed carrier splits
• Monitor and resolve discrepancies in carrier payments, allocations, and timing to ensure accurate and timely collections

Vendor Coordination & Case Support

• Coordinate vendor send-ons, including proper routing, tracking, and follow-up
• Work closely with attorneys and legal assistants to ensure timely processing of invoices and payments

Billing Issues, Adjustments & Appeals

• Assist with billing disputes, including working with attorneys and staff to appeal carrier write-downs and/or write-offs
• Assist with invoice adjustments, write-downs, and write-offs as required

Process Improvement & Support

• Identify and implement process improvements that increase efficiency and reduce administrative burden on legal staff
• Support attorneys in improving time entry practices to better comply with carrier billing guidelines, increasing effective rates and reducing write-downs and write-offs
• Help attorneys and staff identify opportunities to push work to the lowest appropriate billing level, supporting the firm’s goal of achieving the best outcome at the lowest total cost
• Improve the speed and consistency of collections, increasing the velocity of cash flow to the firm
• Monitor recurring billing and payment issues and proactively recommend solutions to reduce friction and delay
• Identify gaps in intake, billing, or financial workflows and help standardize processes across the firm
• Provide visibility into financial performance through accurate tracking and reporting, supporting better decision-making by leadership
• Assist with additional accounting and operational tasks as requested by team members

• Experience in accounts payable, accounts receivable, or similar financial/administrative roles (legal experience preferred)
• Strong attention to detail and accuracy, particularly with financial data and tracking
• Excellent organizational and time management skills, with the ability to manage multiple deadlines
• Ability to communicate clearly and work effectively with attorneys, legal assistants, clients, insurers, and vendors
• Proficiency with Microsoft Office and accounting/billing systems; experience with Tabs3 PracticeMaster (or similar practice management tools) is a plus
• Ability to take ownership of tasks and follow them through to completion

Founded in 2001, HHMR is a Denver-based boutique litigation firm focused on construction law and the defense of complex construction litigation. The firm represents builders, developers, contractors, and design professionals throughout Colorado.

HHMR has built a reputation for handling large and sophisticated cases while maintaining a collaborative, team-oriented environment. The firm has been recognized by the Denver Business Journal as one of the Best Places to Work, reflecting its commitment to strong culture, teamwork, and delivering excellent legal work. HHMR values team-oriented professionals who take pride in their work, operate with a strong work ethic, and are committed to continuous improvement and delivering excellent results.