Accounting Clerk

Position Summary:

Under the direction of the Director of Accounting, the Accounting Clerk is responsible for assisting the accounting department in performing clerical tasks such as entering data into financial databases, processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.

Essential Job Functions and Responsibilities:

• Assists in maintaining spreadsheets, reports, etc., in the accounting system.
• Post all accounts payable invoices.
• Review invoices and billing statements, verifying information, ensuring funds are properly allocated before payment, and follow up on past dues.
• Analyze and reconcile spreadsheets, reports, and statements (researching causes of discrepancies and taking action to ensure that accounts balance).
• Filing all AP paperwork, ensure documents are in correct files.
• Gather grant backup documentation for reimbursement, work with development to ensure accuracy.
• Help post all end-of-month journal entries and monthly accruals efficiently.
• Perform various research of accounts as needed: download monthly credit card statements and distribute them to the correct employee for coding monthly.
• Maintains financial security by following internal accounting controls.
• Verify and maintain current certificates of insurance for outside vendors.
• Assists with special projects for the Accounting Department as required. (Yearly Audit)
• Performs a variety of recordkeeping, reporting and other related duties as assigned.
• Complies, maintains and updates data, lists and reports.
• Serves as backup to telephone rotation on as needed basis.
• Serves as backup to Accounting Specialist.

Education:

• High school diploma, GED or equivalent knowledge and experience

Other Qualifications or Requirements:

• Minimum of two - three years’ experience in data entry/accounting in a professional environment.
• Mission-driven, guided by core values, and a pleasure to work with.
• Requires good working knowledge of Windows environment in Word, Excel.
• Proficiency in accounting software.
• Must be highly organized, accurate, and multi-task oriented.
• Excellent interpersonal skills.
• Must maintain an excellent attendance record and be deadline driven.
• Possess good oral & written communication skills.
• Requires strong commitment to maintaining confidential information at the highest level.
• Must pass a drug screen and background check.
• Eligibility to work in the United States.

Key Competencies:

Other Qualifications or Requirements:

Declaration:

This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions