Accounting Assistant
CFS
Mendota Heights, MN
Accounting Assistant
Location: Eagan, MN
Work Environment: Business Casual (Jeans OK) | Sit/Stand Desks | 100% On‑site
Position Overview
We are seeking a highly organized and detail‑oriented Accounts Payable Assistant / Billing Assistant to support a high‑volume AP department that processes invoices for seven companies. This role focuses on managing incoming AP communications, organizing digital documents, maintaining filing systems, and supporting monthly statement reconciliation. This is an excellent opportunity for someone who enjoys administrative accuracy, thrives in a fast‑paced environment, and is comfortable working at a desk for most of the day.
Note: This position does not include AP processing. The focus is on coordination, organization, and support.
Key Responsibilities
Inbox & Document Management
- Monitor and maintain a high‑volume AP email inbox (up to 300+ emails on peak days).
- Identify and handle potential fraud or scam emails proactively.
- Drag and drop PDF invoices and documents into NetSuite (ERP).
- Forward payment status inquiries to the appropriate AP team member.
Mail & Filing Support
- Open, scan, and upload USPS mail into NetSuite.
- Maintain and organize the electronic filing system using OnBase.
- Assist with general office and administrative tasks as needed.
Billing & Monthly Support
- Help reconcile vendor statements at the beginning of each month.
- Potentially assist with running the check‑folding and postage machines to prepare weekly outbound checks.
Tools & Systems
- NetSuite (ERP)
- OnBase (electronic filing system)
- Microsoft Outlook
What We’re Looking For
Top Requirements:
- High reliability and strong work ethic
- Exceptional attention to detail
- Ability to remain focused and productive in a desk‑based role
Additional Qualities:
- Comfortable managing large volumes of email and documentation
- Strong organizational skills and ability to prioritize
- Professional communication and teamwork skills
- Basic understanding of AP workflows is helpful but not required
- Awareness of fraud indicators is a plus
Work Environment
- Business casual dress code (jeans welcome)
- 100% on-site
- Quiet, desk‑based environment with sit/stand desks
- Supportive team with steady, structured workload
- Peak inbox volume typically occurs on Mondays
- $21 - $27/hr
MaxSalary: USD56000
MinSalary: USD43000
About the Company
CFS
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed. In fall 2025, we rebranded as CFS—a name that reflects our full range of expertise while staying true to the trusted company you know.
CFS is the industry’s leading employee-owned staffing firm, connecting top talent in accounting, finance, technology, and human resources. We provide skilled professionals on both a temporary and permanent basis across diverse industries, leveraging our extensive network to match the right people with the right opportunities.
Our dedication to excellence extends to our award-winning culture, recognized repeatedly for growth, recruiting, workplace environment, and employee support. Honors include Forbes’ “America’s Best Recruiting and Temporary Staffing Firms,” Staffing Industry Analysts’ top U.S. staffing rankings, FlexJobs’ Top 100 Companies for Remote and Hybrid Work, Top Workplaces USA, Newsweek’s Best Practices awards, and more.