Accounting Administrator

Position Overview

The Accounting Administrator will support the daily financial operations of Xclusive Trading Inc. This role is ideal for someone detail-oriented, organized, and comfortable handling routine accounting tasks with accuracy and confidentiality. The Accounting Administrator will work closely with the finance team to ensure timely payments, proper recordkeeping, and resolution of financial discrepancies.

Key Responsibilities

Vendor Payments & Disbursements

• Process payments to vendors through online portals, check, and Zelle.
• Manage check printing and physical check dispatch.
• Maintain accurate logs and documentation for all outgoing payments.

Financial Communication & Follow-Up

• Draft professional letters to vendors, banks, and internal departments.
• Handle letter dispatch and maintain correspondence logs.
• Contact banks to raise disputes or resolve transaction issues.
• Contact credit card companies to raise disputes on unauthorized or incorrect charges.

Account Review & Analysis

• Analyze utility bills and flag any inconsistencies or unusually high charges.
• Support monthly account reconciliations and expense tracking.

Cash Handling & Verification

• Perform accurate cash counts and maintain related documentation.
• Support internal controls related to cash and payment processes.

Qualifications

• Previous experience as an Accounting Clerk, Accounting Assistant, or similar role.
• Strong understanding of basic accounting principles.
• Proficiency with payment portals, online banking, and Microsoft Office (Excel preferred).
• Excellent communication skills for both written and phone correspondence.

Ability to maintain confidentiality and handle sensitive financial information.

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