OVERVIEW
5 plus years of experience. Responsible for a variety of important and complex
clerical functions and responsibility for large sums of money and other
valuables.
DUTIES
•Maintains official agency financial records and is responsible for certifying
their accuracy
•Exercises limited purchasing and inventory control
•Assists in preparation and control of agency budget
•Receives, deposits, distributes, and accounts for monies, securities, or other
valuables
•Authorizes payment of vouchers or prepares voucher for director’s signature
•Writes checks, transmits payments, audits transactions, posts and processes
encumbrances and expenditures and performs transactions utilizing the correct
department forms and records as needed
•Checks requisitions for quality, quantity, and price per Quantity Purchase
Award contract
•Figures monthly profit-loss statement or makes other computations and
calculations on agency records
•Prepares monthly, quarterly, and yearly financial reports
•Negotiates settlement of accounts
•Operates all types of office equipment and orders equipment and repairs
•Lets and re-lets leases and arranges auctions, sales and receipt of bids
•Performs related duties as required.
JOB REQUIREMENTS
•Working knowledge of bookkeeping, auditing, contracts and contracting
procedures
•Working knowledge of department functions and office procedures
•Effectively communicate, both orally and in writing
•Ability to learn the operation of all kinds of office equipment
•Ability for solving different problems, some of which may not have been
previously encountered
•Ability to work under pressure and to practice diplomacy, tact and courtesy
•Ability to maintain confidentiality
•Aptitude for business, mathematics, and public relations
•Ability to accurately handle money and other items of value and eligible to be
bonded.
DIFFICULTY OF WORK
The work varies from day to day and involves some independent decisions and
applying established procedures and techniques.
RESPONSIBILITY
Incumbent receives general instructions and follows established procedures
without further supervision other than minimal need for assistance in
performance of duties. Incumbent approves payments and claims on state funds and
is responsible for purchases. Incumbent assumes responsibility for work of
others in office in absence of director. Work is reviewed on a spot-check basis
to ensure compliance with established procedures. Errors, carelessness, and
incorrect decisions may result in substantial inconvenience to the employing
department and significant adverse effects.
PERSONAL WORK RELATIONSHIPS
Incumbent works with a wide range of persons including supervisor, other
employees in organization, other agency personnel, inmates, patients, court
personnel, contractors, medical personnel, insurance company representatives,
educators, administrators, vendors, buyers, and the general public. The purpose
of these relationships is to interpret policy, ensure the accomplishment of
duties and services, ascertain that specifications are met, and check for
accuracy or correctness of procedures. Incumbent promotes efficiency,
facilitates good interpersonal staff relationships, and provides information.A
American Technology Consulting