Account Payable Clerk

 Now Hiring: Accounts Payable Clerk (Interns welcome to apply)

 Location: Southern New Hampshire
 Employment Type: Full-Time
 Salary: $50,000–$55,000

About the Role

The Accounts Payable Clerk is responsible for processing vendor invoices promptly and accurately, maintaining vendor records, preparing payments, and performing account reconciliations. This role collaborates with multiple departments to resolve invoice discrepancies, support month-end close activities, and ensure adherence to internal controls and tax regulations.

What We Offer

• Competitive salary within the posted range
• Health, dental, and vision insurance
• Paid time off and company holidays
• Professional development and career growth opportunities
• Supportive team environment

Key Responsibilities

Invoice Processing & Vendor Management

• Review, validate, and code a high volume of vendor invoices to the correct accounts
• Perform 2-way and 3-way invoice matching with purchase orders and receiving documents, resolving any discrepancies
• Monitor AP email inbox, respond to vendor and internal inquiries promptly and professionally
• Maintain and update vendor master records; ensure onboarding documentation is complete for audit readiness

Payments & Reconciliation

• Prepare payment runs on schedule to support cash flow and prevent late fees
• Maintain AP aging and open item reports, flag upcoming due dates, discounts, and exceptions
• Reconcile corporate bank accounts, credit cards, and AP-related general ledger accounts
• Monitor and reconcile GRNI (Goods Received Not Invoiced) reports; coordinate with Purchasing and Receiving to resolve long-outstanding items

Reporting & Compliance

• Review vendor statements monthly; follow up on missing invoices or credits
• Analyze supplier spend trends and provide reports to support cost-control decisions
• Assist with month-end close, audits, process improvements, and internal controls
• Ensure compliance with tax requirements, including sales/use tax and 1099 reporting

Other Responsibilities

• Support continuous improvement initiatives for AP processes
• Assist with the adoption of electronic PO-to-invoice processes
• Perform additional tasks as assigned to support the finance team

Qualifications

• High School Diploma or GED required; Associate degree in Accounting or Business preferred
• 1–3 years of Accounts Payable experience
• Strong attention to detail and accuracy; ability to identify and resolve discrepancies
• Proficiency in Microsoft Excel (basic formulas, sorting/filtering, pivot tables helpful)
• Excellent communication and customer service skills
• Experience with Infor M3 or similar accounting systems preferred
• Ability to manage workload efficiently and meet deadlines in a fast-paced environment
• We are accepting motivated Accounts Payable Interns to support our finance team. This is a great opportunity to gain hands-on experience in accounting, invoice processing, vendor payments, and financial record-keeping.

Performance Goals

• Improve the percentage of invoices linked to purchase orders
• Reduce invoice processing cycle time and late payment fees
• Maintain an accurate GRNI report and drive the timely resolution of outstanding items
• Support the rollout and adoption of electronic PO-to-invoice systems
• Build and maintain strong relationships with vendors and internal stakeholders

Physical Requirements

• Prolonged sitting and computer use
• Ability to communicate effectively in person and electronically
• Occasional lifting of files or office materials up to 15 lbs
• Flexibility to work extended hours during peak periods