Account payable

Provides accounting support in accounts payable. This is an experienced, skilled or technical accounting level capable of carrying out most assignments typical of the position or specialty with limited guidance or review. This level would be considered a promotional level and attainable by any incumbent in a work group who demonstrates the necessary knowledge, ability, and performance. Could be the only position in this specialty in a work group or could be part of a general or specialized work team.

Supervision Received:

Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

· Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas

· Reviews and process invoices and PO’s

· Verify and reconcile invoice discrepancies

· Balances accounts payable records

· Uses automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries

· Prepares reports and gathers credit and/or other supporting documentation for reference

· Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports

· Assists in resolution of outstanding invoice problems to resolve payment issues

· Responds to inquiries from internal and external customers

· May place calls or send messages to those with unresolved issues

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

• Process accounts payable invoices for payment
• Enter invoices into accounts payable system
• Corresponding payable invoices for payment
• Performing duties to include processing accounts payable invoices
• Enter invoices into the accounts payable system
• Maintain accounts payable and accounts receivable files
• Maintain all accounts payable reports and corporate accounts payable files
• Analyze vendor invoices to ensure invoices
• Enter assigned accounts payable invoices into the accounting system
• Maintain all accounts payable vendors
• Prepare accounts payable checks and mail
• Run weekly accounts payable process
• Research all accounts payable mail
• Distribute incoming accounts payable mail
• Perform basic accounts payable and accounts receivable duties
• Generate accounts payable edit batches
• Prepare monthly accounts payable aging reports
• Prepare and distribute accounts payable checks
• Generate all accounts payable checks for invoices and check requests
• Maintain accounts payable reports, spreadsheets and corporate accounts payable files