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Administrative Assistant

Job Description


******* looking for someone with strong Administrative Assistant experience*****


Job Description

Performs diverse, advanced and confidential administrative support functions for up to four Global Information Security Senior Executives. Including assisting with general site support such as onboarding and off boarding of local resources, mailing, ordering supplies, physical access control, entering of tickets related to the maintenance of offices space, etc. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May have contact with sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs including MS outlook, word, excel and Concur expense management / travel websites. Position will also support other site leaders with coordinating and planning site activities and events

Job Requirements

1. Personal administrative supports for 3-4 executives; manages all aspects of calendar, travel, expenses, and ad-hoc requests.

2. Employee onboarding and off-boarding as this role requires traveling between offices and a certain amount of light physical activity such as setting up equipment and desks, carrying laptops, and walking.

3. Will be a member of a collaborative team. Must be confident and able to communicate professionally with all levels of the team. Prefer a candidate with a positive, “can-do" attitude.

4. Minimum of 2 years of experience in an office administrative role with excellent organizational skills.



Ashraya Prasad

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Job Snapshot

Employment Type Full-Time
Job Type Banking
Education None
Experience 3 to 4 years
Manages Others Not Specified
Industry Banking - Financial Services
Required Travel None
Job ID 7513_AA_Chicago, IL
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Administrative Assistant

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