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Travel & Expense Administrator

Job Description

CF Industries is a global leader in transforming natural gas into nitrogen. The chemical processes we use ensure we have the nitrogen we need to support life on earth - from fertilizer that feeds the crops that feed the world to products that remove harmful emissions from industrial activities. Through our nine world-class manufacturing complexes and best-in-class distribution system, we serve agricultural and industrial customers. We invite you to be a part of our nearly 3,000 employees making a difference every day. 

Department:

AG0307C Plant & Accounting Services, Exempt

Function:



Job Summary:

The Travel and Expense Administrator supports the Manager, Shared Services by providing enterprise-wide support and administration of the Concur Travel and Expense and Concur Pay system. This individual is responsible for ensuring consistency and accuracy of travel and expense processing in accordance with corporate policies, internal controls and tax requirements. The individual will identify opportunities to streamline processes and improve operational efficiencies and/or internal controls. The individual will also develop and deliver training, identify metrics, provide management reporting, and assist or lead special projects.

Job Description:

Job Responsibilities:

Enterprise-wide support contact for Concur Travel and Expense and Concur Pay. Provides global end user technical assistance and policy clarification support to employees via telephone calls, emails, and Skype. Develops and delivers training globally for end users across all sites. Systematic management of the travel and expense reimbursement policy through maintenance and refinement of system business rules. Regularly reviews all company policies affecting travel and expense.  This may result in editing and modifying existing policies so they are compliant with internal controls and external requirements. Prepares written procedures and process flows of job responsibilities and internal controls. Analyzes and evaluates business processes and systems. Recommends actions to streamline processes and improve operational efficiencies and/or internal controls.  Identifies and analyzes meaningful metrics to assess data quality and areas for improvements. Benchmarks company travel and expense reimbursement processes to industry peers and develops strategies for future programs. Analyzes current spend and identifies new savings opportunities. Recommends and generates reports, schedules and commentary for management.  Partners with Concur support to resolve issues and implement enhancements. Partners with Concur Audit Services to resolve exceptions. Partners with Procurement to maximize savings and efficiency. Monitors and resolves system interface issues. Monitors and resolves issues with weekly batch processing of expense reimbursements. Routinely updates and ensures accurate mileage and VAT rates, company code and center hierarchy, internal order numbers, and frequent traveler and contractor identifiers. Performs month end processing including, but not limited to, expense and accrual journal entries and account reconciliations. Performs or leads the performance of special projects, year-end activities and related duties. Performs other duties as assigned.



Staff Supervision and Development:

Plans, coordinates and reviews work assignments Identifies training needs and provides resources to meet these needs.



Financial Services:                                                             

Manages the recording and payment of all travel and expense reimbursement in accordance with company policies and procedures. Provides leadership, guidance, coaching, and process oversight of traveler and expense reimbursement. Works with management and internal audit on Travel and Expense audits, the implementation of SOX controls and the ongoing testing of the internal control environment. Ensures that established processes/procedures are followed as designed. Works with the Internal Controls department to identify deficiencies in existing processes/procedures, the need for new ones, and the extent to which such processes/procedures are being followed. Develops and implements corrective actions with regard to department internal controls as necessary. Partners with various functions across the organization including Senior Management, Manufacturing, HR, Procurement, Treasury, Sales, and Tax.



Matrix Responsibilities

Provides direction to individuals regarding their role and responsibilities to help meet the overall company objectives, along with the role the department has in fulfilling the goals of shared services. Empowers and promotes the proper level of responsibility and authority for others to learn and grow. Demonstrates the highest level of integrity and trust in all aspects of the job by working continually towards self-development, staying abreast of current information and technology, and be knowledgeable of various guidance affecting functional areas to increase innovation and ensure compliance. Promotes the shared services group by developing strong relationships between department members and other functions across the organization including Senior Management, Manufacturing, HR, Procurement, Treasury, Sales, and Tax to ensure compliance of the Shared Services function. Promotes the matrix organizational structure and encourages cross involvement between people and groups.



Internal Controls:

Establishes and implements processes and procedures to meet departmental internal control requirements.  Ensures that established processes/procedures are followed as designed.  Works with Internal Controls Department to identify deficiencies in existing processes/procedures, the need for new ones, and the extent to which such processes/procedures are being followed.  Develops and implements corrective actions with regard to department internal controls as necessary.

Successful incumbents will have:

Bachelor’s Degree in Business or related discipline required. Accounting or Masters’ Degree preferred. Minimum of 3 years of Global Concur Travel and Expense experience. Minimum of 2 years developing and delivering training. Proven leadership experience Experience with internal controls and accounting procedures. Excellent interpersonal, communication, presentation and administrative skills.  Ability to work independently and be self-directed; high level of self-motivation with the ability to understand and follow detailed instructions. Ability to function effectively, prioritize and meet deadlines. Experience with automated accounting software systems, SAP preferred. Proficient within a Windows environment, intermediate knowledge of Microsoft applications Word and Power Point, and advanced Excel skills including vlookups and pivot tables



Position Scope/Contribution:

The Travel and Expense Administrator interfaces with internal customers and SAP Concur and must possess excellent interpersonal and communication skills.  The individual must know the fundamentals of Concur Travel and Expense administration, accounting concepts and internal controls and help evaluate and improve processing procedures and efficiencies.  Under limited supervision and instruction, the individual completes assignments that are varied and require ingenuity and originality.  This individual must also have the ability to assume supervisory responsibilities and provide guidance as a resource for lower-level personnel.


  • CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  

Pay Transparency

http://www.dol.gov/ofccp/PayTransparencyNondiscrimination.html.

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us at [Click Here to Email Your Resumé].



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Job Snapshot

Employment Type Full-Time
Job Type Finance, Accounting
Education Not Specified
Experience Not Specified
Manages Others Not Specified
Industry Other Great Industries
Required Travel Not Specified
Job ID R0002551
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Travel & Expense Administrator


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