Administrative Assistant Jobs in the United States

Atrium

Pittsburgh, PA

The Financial Admin Assistant will play a critical role in supporting the financial operations of our nonprofit organization, ensuring accuracy and efficiency in financial processes. Responsibilities of the Financial Admin Assistant: Perform daily financial transactions, including verifying, classifying, and recording accounts payable and receivable data.

ChenMed

$17 - $24.26

Metairie, LA

Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician or similar in a hospital, medical clinic or comparable environment OR documented clinical rotation training can be substituted for work experience.

Socorro Consolidated Schools

Socorro High School Socorro, New Mexico

KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Receptionist skills including but not limited to answering the telephone; effective communication with parents, students, and school staff; basic computer skills. SUMMARY OF POSITION/PURPOSE: To assure the smooth and efficient operation of the school office so that office operations fully support the students' educational program.

Winter Park Recruiting

Los Angeles, CA

Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.

Winter Park Recruiting

Los Angeles, CA

Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.

OpenSpace

$81000 - $100000

San Francisco, CA

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

Yamaha Motor Corporation, U.S.A.

Kennesaw, GA

Handle the daily administrative operations of the Sales organization, including directing calls, managing correspondence, ordering office supplies, coordinating travel and hotel arrangements, processing purchase and check requests, maintaining contact and distribution lists, and handling inbound and outbound mail. By providing consistent administrative, reporting, and budget coordination support, the Administrative Assistant enables the sales team to focus on customer relationships, revenue growth, and executing Yamaha's sales strategies effectively.

Cloudflare

Austin, TX

Project Galileo: Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers--at no cost. Athenian Project: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

SANMINA-SCI CORP

KENOSHA, WI

required Type documents, reports and correspondence Conducts research, collects and analyzes data to prepare reports and documents Manages and. semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors.

Bishop

$20 - $25

Honolulu, HI

This role supports the Retail Project Manager and provides administrative and operational support across all Retail departments. Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii.

OOS Management Corp.

$20 - $25

Manchester, NH

Join Licensed Support Corp ABA as an Administrative Assistant and support a mission-driven ABA therapy company changing lives daily. At Manchester, NH , you'll manage filing, correspondence, supply orders, and help department managers keep operations smooth.

OOS Management Corp.

$20 - $25

Southbury, CT

At Behavior Stars ABA , you'll manage filing, correspondence, supply orders, and help department managers keep operations smooth. Join Behavior Stars ABA as an Administrative Assistant and support a mission-driven ABA therapy company changing lives daily.

QB COUNTRY

Mobile, AL

The chosen Administrative Assistant will play a critical role in supporting our operations, ensuring that we continue to provide top-notch services to our athletes as they enhance their throwing mechanics, footwork, decision-making skills, and overall athletic performance. Founded on the principles of excellence in athlete development, QB Country specializes in quarterback-specific instruction, performance training, recruiting guidance, and media development programming for athletes at all levels, from youth to professional.

Youth In Need

St Charles, MO

As an Administrative Assistant, you'll support the Headquarters team with general administrative duties and be the 'face' of the organization at our reception desk, while answering phone calls and providing high-quality customer service to visitors! We're looking for someone with a minimum of 3+ years administrative and reception support and who is well-versed in the Microsoft Suite, including Microsoft Teams.

Granite Links

$20

Quincy, MA

The Event Sales and Catering Administrative Assistant reports to the Director of Event Sales andCatering, Tavern Event Sales and Operations Manager and Event Sales and Catering Administrative Assistant andprovidessupportto thedepartmentbyperformingcrucialofficedutiesand assistingwith event operations. · Proficiency in the use of computers for word processing, data entry, email and other basic administrativefunctions,withtheabilitytolearntouseanysoftwarewhichmaybeusedatthe facility.

Valmark Financial Group

Orlando, FL

You will work closely and collaboratively with the producers, insurers, and other team members to ensure compliance, organization, business processing and various bookkeeping responsibilities are fulfilled. The Administrative Assistant serves as our clients’ point of contact for any insurance-related service needs.

Northeast Health Services

$20 - $23

Hyannis, MA

As the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. At Northeast Health Services, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities.

The Sports Facilities Companies

Paducah, KY

May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions. Paducah Sports Park is managed by Sports Facilities Management, LLC (SFM), a Sports Facilities Companies (SFC) Organization.

The L.E. Myers Co.

$23 - $27

Marshalltown, Iowa

Comprehensive benefits package - Medical, Dental, Vision, Teledoc, Hearing, Prescriptions, Mental Health, Employee Assistance Plan (EAP), Short Term Disability, Retiree Coverage, and Life Insurance under LINECo – (Low deductibles and out-of-pocket maximums) - Fifteen Dollar weekly premium for employee or employee plus family coverage. Comprised of long- and short-tenured employees, we are interactive amongst our growing family of subsidiaries, which allows employees to participate in clean energy projects, as well as complete our long-time transmission and distribution projects.

Unified Door and Hardware Group

Croydon, Pennsylvania

Administrative Assistants are the directors of first impression and are capable of multi-tasking while successfully maintaining the highest level of customer satisfaction to both external and internal customers. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.

Hackensack Meridian Health

Hackensack, New Jersey

The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. Responsibilities: A day in the life of a Administrative Assistant I at Hackensack Meridian Health includes: Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.

Hackensack Meridian Health

Holmdel, New Jersey

The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. Qualifications: Education, Knowledge, Skills and Abilities Required: High School diploma, general equivalency diploma (GED), and/or GED equivalent programs or Secretarial Program.

Performance Mechanical, Inc.

$23 - $26

Pittsburg, California

We are an award-winning provider of best-in-class industrial and commercial contracting services, including industrial plant maintenance and construction, process piping system design and fabrication, code vessel repairs, welding, and HVAC piping solutions. Job Summary: Performance Mechanical Inc. is seeking a detail-oriented Payroll Administrative Assistant to join our Payroll team in Pittsburg, CA.

Hackensack Meridian Health

Nutley, New Jersey

The Center for Discovery and Innovation- CDI was established by Hackensack Meridian Health (HMH) as an academic basic and translational research enterprise to rapidly translate science innovation to the clinic and to improve outcomes for patients with cancer, infectious diseases, autoimmune disease and other acute and chronic diseases. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Davidson Hospitality Group

$18 - $18.5

Little Rock, Arkansas

A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

UCP Central PA

Camp Hill, Pennsylvania

You’ll play a key role in keeping operations running smoothly by managing data, coordinating communication, supporting projects, and helping maintain accurate records that support the individuals we serve. As an Administrative Assistant, you’ll support UCP Central PA’s mission by providing reliable, organized, and timely administrative support across departments.

Ultimate Staffing Services

$70000 - $85000

Seattle, WA, Washington

Strong organizational skills and the ability to quickly learn and integrate new technical skills and knowledge are essential for success in this role. Our client is looking for a highly motivated and skilled Legal Administrative Assistant to join their Portland office.

Ultimate Staffing Services

$25 - $28

Woodland Hills, California

This role requires excellent organizational skills, strong technical ability, and the flexibility to learn new systems and processes quickly. We are seeking a strong Administrative Assistant to support daily office operations in a fast-paced professional environment.

Jackson Pool Surfaces

$19 - $27

Grandview, MO

Based in Grandview, Missouri, we specialize in delivering high-quality pool resurfacing and renovation services, providing an outstanding customer experience from the initial call to the final walkthrough. You will be the first point of contact for many customers, helping keep internal systems organized and ensuring things run efficiently.

Synergy3

$29 - $35

Philadelphia, PA

You can win Team member of the month 500$ prizeYou can win cleanest truck of the month if you are a tech 200$ prize. The successful candidate will be a team player and contributor who possesses excellent time management, organizational, communication, and interpersonal skills.

Sterling Realty & Management

$24 - $25

Coon Rapids, MN

Sterling Realty & Management is a community association management and real estate company servicing condominium, single family, and townhouse homeowner associations in the Twin Cities and surrounding areas. As an administrative assistant, you will assist our management team with daily tasks and be the front line of communication with homeowners.

Interior Talent

Wayne, PA

Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. This individual will play a key role in keeping the office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism.

Express Healthcare Staffing - Travel Nursing and Allied

Lodi, CA

The allure of Lodi's close-knit community is complimented by its proximity to major metropolitan cities in the Bay Area and Sacramento, as well as a quick drive to Lake Tahoe or the Northern California coast. We are comprised of a 190-bed hospital, 17 medical offices, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout Lodi and the surrounding areas.

TNBR Careers

Nashville, Tennessee

25% - Organize, prepare, compile, and distribute monthly, quarterly, and annual summary reports, which may include, but are not limited to, internal audit activities performed by campus and SWIA auditors, external compliance reports, president’s expense schedules prepared by colleges, to appropriate individuals, including the TBR Audit Committee, Board members, and TBR or college management or staff. 15% - Perform the business support activities for the office such as maintaining current office procedures, monitoring the office’s budget, and reconciling monthly expense reports, processing contracts and travel reimbursements, purchasing supplies, tracking leave, and making training and travel arrangements.

Tricon Solutions

Universal City, California

Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card. Summary: The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an SVP in Brand Marketing.

Guest Services

Stehekin, WA

Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores. The specific duties of the position, including timecard management, payroll, new hire assistance, accounting invoices, cash deposit, inventories, and daily sales, as well as supporting retail, restaurant, drivers, greeting boats, visitors, and guests Job Description: ESSENTIAL FUNCTIONS + Responsible for daily sales reports .

ADF International

$54000 - $61000

Washington, DC

As a Legal Administrative Assistant, you are a vital part of the ADF International team in Washington, D.C. In this role, you will coordinate and provide legal administrative support to the Advocacy team, primarily in Washington, D.C, and report to the Legal Operations Manager. Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.

University of Jamestown

Jamestown, ND 58401, ND

About the University of Jamestown: Established in 1883, the University of Jamestown is a private, Christian liberal arts university with its roots based in Jamestown, North Dakota. Key Functional and Technical Competencies Include:Ability to work under general supervision, be well organized, and be able to establish priorities for themselves and the department regarding accomplishments.

Allied Staff Augmentation Partners

$24 - $30

Buffalo, New York

If you’re an Engineer, PM, HR Professional, Financial or Administrative professional with experience in the power and energy sector seeking a long-term, high-paying contract position with one of the sector’s leading companies, Allied Staff Augmentation Partners stands ready to help you achieve your goals If you’re an employer or contractor looking for a responsive, reliable and knowledgeable partner to meet your contingent workforce administration and management needs, please contact ASAP today. Project Overview:The Administrative Assistant will support the EHS Training and Regulatory Compliance team with daily administrative functions, vendor coordination, documentation, and training scheduling.

Weichert, Realtors

Morris Plains, NJ

The Senior Mortgage Loan Originator Assistant (Senior MLO Assistant) provides comprehensive sales and administrative support to borrowers on behalf of one or more high-producing Mortgage Loan Originator(s) (MLO(s)) with the primary objective of increasing closed loan production and company contribution margin. The Senior MLO Assistant collaborates with the Operations Team to achieve efficient and effective loan fulfillment and performs key communications with borrowers intended to enhance the overall borrower experience.

Rise Services, Inc.

La Grande, OR

RISE is a non-profit organization that specializes in group homes, in-home care and community-based support services for children and adults with developmental and other disabilities, children with mental health challenges, and aging adults. Interact with applicants and new employees in a positive, enthusiastic, and professional manner and assist them in completing applications at the time they apply and new hire paperwork as they complete all pre-service paperwork and other onboarding requirements.

Essilor Luxottica

$22 - $24

Baltimore, MD

We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.

Trent Finley-Farmers Insurance Agency

$40000 - $70000

Tulsa, OK

Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients.

Quadrant Inc

Glen Mills, PA

MUST: The Administrative Assistant - Pastoral MUST have experience: Minimum of 1 year of Administrative Assistant experience in healthcare or a pastoral environment. DUTIES: Working with an older patient population to provide administrative support.

TalentZok

Stockton, CA

The selected candidate will be responsible for: Provides general administrative support including: a) Maintaining complete and accurate data entry within established timelines, b) Providing effective phone coverage, c) Maintaining an effective filing system, d) Monitoring and maintaining office supplies. DESCRIPTION: Under the direction of the Administrative Supervisor, the Administrative Assistant/Payroll is responsible for providing office support services as assigned.

Crestwood Behavioral Health

$21 - $30

Sacramento, CA

For more than 50+ years Crestwood has been committed to creating innovative recovery programs and developing compassionate communities that support each client in their journey. Final salary offered to the candidate selected for the position will be based on factors including but not limited to candidate's skills, experience, licensure, and program acuity.

Innovativ Pharma, Inc.

Lakeland, FL

As leaders in providing ancillary products to the healthcare market, we continuously strive to support healthcare professionals and foot the resilience of patients who depend on our cutting-edge solutions. We invite you to join us as we continue to pioneer new markets and develop targeted medicines that help millions of individuals.

NEW EARTH RESIDENTIAL LLC

Phoenix, AZ

The Administrative Assistant/ Leasing Consultant to the District Manager provides administrative and operational support to assist with oversight of multiple properties. This role is responsible for organization, communication, reporting, and coordination to support district-level operations in a fast-paced property management environment.

SEACREST SOUTHWEST

Naples, FL

SUMMARY: The Administrative Assistant is responsible for supporting managers, employees, and residents by performing a variety of administrative and clerical tasks. Handle daily correspondence including inter-office communication and external contacts (e.g., title companies, mortgage companies, owners, renters).

The Salvation Army Eastern Territory

Cincinnati, Ohio

Provide clerical support to Divisional Director of Women's Ministries (DDWM), Program Secretary (PS), Adult Ministries Secretary (AMS) and Women's Ministries Secretary (WMS) as requested. FUNCTION: This Administrative Assistant position will be responsible for managing and coordinating the workflow and office procedures for the Divisional Program Department and support Administration as outlined.