Admin Clerical Jobs in the United States
American House Senior Living Communities
Wildwood, Florida
Our vision is to be an innovative senior housing company that created sustainable excellence and stakeholder value, with an unparalleled commitment to passionate care provided by compassionate people. Company Overview: Founded in 1979, American House Senior Living Communities’ vision is to provide high-quality housing for senior at a price affordable for retirees and their families.
Medical Audit Professionals
$9 - $12
Miami, Florida
Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. The Assistant will work closely with the management team of the company and provide event assistance and research, logistical and administrative support as needed and irrespective of the program.
Socorro Consolidated Schools
Socorro High School Socorro, New Mexico
KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Receptionist skills including but not limited to answering the telephone; effective communication with parents, students, and school staff; basic computer skills. SUMMARY OF POSITION/PURPOSE: To assure the smooth and efficient operation of the school office so that office operations fully support the students' educational program.
Waste Connections
$26 - $32
Lake Mary, FL
This position handles a wide range of administrative responsibilities, including travel arrangements, hotel blocks, event coordination, contract support, Division meetings, training logistics, and disaster‑readiness organization. We are seeking a highly organized and proactive Administrative Assistant to provide direct support to the Division Vice President and Division Controller.
Jobot
$80000 - $110000
Boston, MA
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Stimson Center
$49500 - $73500
Washington, DC
Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly; Meticulous organizational skills and attention to detail; Ability to manage multiple tasks and meet deadlines; Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently; Ability to follow instructions and the capacity to self-manage; Ability to work both independently and with a team successfully; An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly; Strong verbal and written communication skills; Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community; Accountability, professionalism, and commitment to excellence; Maintains discretion; and. 15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.
Ultimate Staffing Services
$28 - $29
Chatsworth, California
This role plays a key part in keeping IT operations running smoothly by providing administrative, coordination, and documentation support-allowing technical staff to focus on critical systems and services. We are seeking a detail‑oriented and highly organized IT Administrative Assistant to support an Information Technology department.
Advantage Business Services
$20 - $24
Camarillo, CA
Key Management: Accept payment, issue keys, notify management of payments, and maintain accurate logs in the in-house system. Mail Handling: Retrieve mail, distribute appropriately, forward invoices and utility bills to management, and post required notices.
Ultimate Staffing Services
$25
Roseville, California
The office consists of approximately five employees, and the role requires someone comfortable working independently with minimal supervision. We are seeking a reliable and proactive Administrative Assistant to support the daily operations of a small office in Roseville.
TD Williamson
Tulsa, OK
Coordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Vision Centric Inc.
Huntsville, AL
Part-Time | Onsite | Huntsville, AL Vision Centric, Inc. is seeking a highly organized and detail-oriented Office Administrative Assistant to support daily administrative operations and divisional business activities. This position serves as a key administrative resource for leadership, program managers, and staff while ensuring smooth office operations and compliance with organizational procedures.
Action for Boston Community Development
$39912.6
Roslindale, Massachusetts
Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report. The Administrative Assistant I performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assisting in daily office needs and managing the program’s general administrative activities.
Action for Boston Community Development
$22.59
Malden, Massachusetts
Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report. The Administrative Assistant I/Billing Clerk is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community.
Hill Country Christian School of Austin
Austin, Texas
Help AD coordinate, book facilities, arrange for catering, and create awards/certificates for all athletic related events including, but not limited to awards ceremonies, senior dinner, booster club events, and team specific end of season events. To advance the gospel and the mission of Hill Country Christian School by providing excellent, timely, and well organized administrative support to the Athletic Director and the Athletics Department.
Top Metal Solutions, LLC
$35000 - $45000
Adkins, TX
About Top Metal Solutions Top Metal Solutions specializes in high-quality metal solutions, including racks, structural fabrication, CNC cutting, welding, and coating services. Position Overview We are seeking a highly motivated Administrative Assistant to provide comprehensive support to our HR department and general office operations.
Oblate Service Corporation
San Antonio, TX
May be called upon to provide administrative support and coordinate manpower (students and volunteers) for various conferences, symposiums, workshops, and other events. The Administrative Assistant (AA) in the Institute for the Study of Contemporary Spirituality (ISCS Office), assists the ISCS Executive Director, Directors of the Ph.
Vision Centric Inc.
$31 - $35
Denver, CO
The Administrative Assistant provides essential administrative and operational support to divisional staff through timekeeping, travel coordination, meeting scheduling, and records management. Travel Coordination & SupportCoordinate travel arrangements for divisional staff, ensuring all travel needs are met.
Felton Institute
$30 - $33
Alameda, California
We are seeking a highly organized, detail-oriented HR Administrative Assistant to support the Human Resources department with a wide range of administrative and HR functions. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults.
MasTec Inc
Lake Mary, Florida
MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
Marathon Asset Management, LP
$100000 - $110000
New York, New York
Marathon’s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans & CLOs, Emerging Markets, and Structured Credit. The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment.
Danos, LLC
Mobile, Alabama
Responsibilities: Answer phones, filing, typing, mail distribution, greeting visitors in the front office and notifying the correct personnel of their arrival, issuing visitor badges and access badges to personnel and contractors. Overview: The primary responsibility of the Administrative Assistant is to assist and oversee all office duties associated with plant operations.
NoGigiddy
$45760 - $58240
Phoenix, AZ
The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.
HCA Healthcare
Louisville, KY
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
Catholic Charities Community Services
$22 - $24
Bronx, NY
Beacon of Hope (BOH), a Division of Catholic Charities Community Services, is seeking an Administrative Assistants for its Westchester Square location to provide support to staff and . The Administrative Assistant is responsible for managing a variety of administrative procedures and systems associated with the BOH and the agency.
UB Greensfelder LLP
St Louis, Missouri
This position will assist with the delivery of legal services and projects, in a variety of transactional areas (general Corporate, M&A, Healthcare and Real Estate) while working closely with attorneys and other Legal Administrative Assistants. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners.
University of Florida
Gainesville, FL
Special Instructions to Applicants: * Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. Job Description: We are seeking a mature, self-motivated, and detail-oriented student with exceptional communication skills to lead and coordinate podcasts for Florida 4-H.
University of Florida
Gainesville, FL
Job Description: The University of Florida’s Artificial Intelligence Academic Initiative Center (referred to as the AI2 Center) is seeking a student assistant to manage website updates, web page designs, and social media postings for the fall/spring 2025-26 academic year. Strong understanding of social media platforms to assist with creating and publishing content to elevate awareness of AI achievements at the University of Florida.
University of Florida
Gainesville, FL
As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. Classification Minimum Requirements:This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average.
Human Capital Resources and Concepts
Winter Haven, FL
Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks.
Hilton Global
Wailea, HI
Located on 40 acres of lush tropical gardens, this Forbes 4-Star, AAA 4-Diamond property is consistently ranked among the world's best resorts with 780 rooms, 100,000 square feet of banquet space, and 7 food and beverage outlets. Hotel Website, Facebook, Instagram, YouTubeA Sales Administrative Assistant is responsible for responding and providing administrative and clerical support to department manager(s) in the hotel's continuing effort to deliver outstanding service and financial profitability.
Budderfly
$18 - $26
Shelton, CT
This includes but is not limited to checking PM completion surveys to ensure the required scope is completed in addition to matching the resultant invoices to the customer's contract with Budderfly for equipment types and number of units on site. Works within the company Work Order Management system to ensure work orders are sent to all vendors Ensures that all required Work Tasks are included in each Work Order for a site.
Harrington Bottling Company
Helena, MT
You'll also assist with scheduling appointments for management and provide important administrative support to HR/Payroll by organizing and forwarding required documents to our Butte office. This role is ideal for someone who enjoys working with people, thrives in a fast‑paced environment, and takes pride in staying organized while handling a variety of administrative responsibilities each day.
Olsson
Tulsa, OK
We are seeking a detail-oriented and organized Administrative Assistant to provide essential office and team support at our Tulsa, OK location, ensuring smooth operations for our South Facilities teams. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California.
Virginia Farm Bureau
Suffolk, VA
Maintain accurate county membership information by administering the membership renewal process, assigning new membership numbers, maintaining a paid listing of members as required in the Memorandum of Agreement, conducting the annual membership service check and by entering membership data into the membership system. Record all money transactions, make bank deposits, maintain records of savings and investments, reconcile bank statements, maintain the office change fund and tax records and assist with budget planning if requested.
UB Greensfelder LLP
Chicago, Illinois
Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers.
Rogue Community College
Medford, OR
The position will interact with a diverse population of students, and a wide range of college staff and community partners in a variety of ways to provide efficient and courteous customer service. This position is responsible for day-to-day clerical functions and clerical support for the Community and Workforce Training department.
Omni Hotels & Resorts
Dallas, TX
The Omni Dallas Hotel’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni Dallas Hotel, in the center of the revitalized downtown Dallas, is connected via sky bridge to the Dallas Convention Center and close to restaurants, shops, entertainment and more!
Leprino Foods
$33 - $38
Denver, CO
Within our Corporate Shared Financial Services team located in Denver Leprino is seeking an Admin Assistant II to move our organization to even larger levels of cheese and dairy ingredient growth! Our Story: Leprinos history dates back to the 1950s, when Jim Leprino first started making small batches of mozzarella for local markets and eateries in the Little Italy neighborhood of Denver.
Credit Bureau Services of Iowa
Oskaloosa, IA
Primary responsibilities include providing administrative support to CBSI staff, answering phone calls, providing customer support, and ensuring efficient operation of our office. Credit Bureau Services of Iowa, a trusted name in collections for more than 70 years, is currently seeking an Administrative Assistant to join our team.
Dakota State University
Madison, SD
The Office of Graduate Studies at Dakota State University is seeking a detail-oriented and driven Administrative Assistant II to support the operations of our graduate programs. This role is essential in ensuring the smooth coordination of doctoral admissions, program tracking, event planning, and communication with and between the Graduate community.
American Technology Consulting
Tallahassee, Florida
CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience * SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint
American Technology Consulting
Tallahassee, Florida
WORK ENVIRONMENT: Professional office DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience * SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint
JLM HR Consulting
$55000 - $75000
Bethesda, ME
Hostetter Strent LLC is looking for a Legal Administrative Assistant who will assist Attorneys & Partners by providing administrative and support services; assisting with day-to-day office operations; and supporting litigation activity. We have an opportunity to join a team of seasoned professionals at Hostetter Strent LLC, a Bethesda, Maryland based law firm specializing in family law.
Hilton Global
Columbus, OH
Assist with weekly/daily distribution of department reports such as Banquet Event Orders, daily change logs, daily events postings, group resumes, discovery visit alerts forms, VIP amenity requests, etc. Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels.
Tews Company
Orlando, FL
Administrative Assistant provides high-level administrative and operational support to the Director of Administration and sales teams to maximize efficiency and ensure smooth day-to-day operations. This role supports sales initiatives through project coordination, campaign processing, reporting, data management, and customer service.
Sarasota Jungle Gardens
Sarasota, FL
If you have a love of animals, the outdoors and nature in general, you know how to give excellent customer service and are a kid at heart, Sarasota Jungle Gardens could be just the place for you. An Administrative Assistant plays a critical role in supporting the efficient operation of an organization by preforming a wide range of administrative and clerical tasks.
Apidel Technologies
Los Angeles, CA
The ideal candidate takes initiative, identifies tasks proactively, and maintains a professional demeanor at all times. Ensure all office equipment and facilities are in working order, manage repairs as needed.
Rockefeller University
New York, New York
Overview: Reporting to the Director of Operations, the Operations Administrative Assistant supports the Director of Operations with budgets, financial management, generating reports, and communications for the Diagnostic and Treatment Center (D&TC). The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training.
Rockefeller University
New York, New York
The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. Overview: Reporting to the Executive Director, the Medical Administrative Assistant provides support with communications, scheduling, and other administrative tasks for the Diagnostic and Treatment Center (D&TC).
Suncoast Community Health Centers Inc.
Brandon, FL
Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms. Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.