Skip navigation
Unable to save this job. Please try again later.


Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • 600 13th Street Northwest
    Washington, DC 20005

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Executive Assistant jobs in Washington, DC delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
8 to 15 characters
1 uppercase letter
1 number or symbol
1 lowercase letter
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Executive Assistant

Allegis Partners • Washington, DC

Posted 10 days ago

Job Snapshot

Travel - None
Experience - At least 3 year(s)
Degree - 4 Year Degree
Employment - Recruiting - Staffing
Admin - Clerical

Job Description

The Executive Assistant is responsible for providing administrative and specialized practice support to several Managing Directors of Allegis Partners. The nature of the support includes, but is not limited to, creating and updating candidate and client records in our Connected technology platform, scheduling meetings, managing online files, creating and formatting documents, telephone contact with executive level clients and candidates, coordinating contact between MDs, candidates & clients, making travel arrangements, preparing expense reports, assisting with special projects, and other tasks as assigned. 


Essential Functions: 


  • Be a critical member of the search team from beginning to end in every aspect of the processes

  • Proactively manage MDs calendars; assist in planning and scheduling business development activity and candidate interviews

  • Prepare MDs for client meetings by creating, editing or formatting pitch decks, proposals and any other marketing materials

  • Create and update jobs (Opportunities), candidate and client profiles in the Connected platform, record submissions and interviews, monitor Candidate and Client records for errors and redundancies

  • Schedule client, MDs and candidate meetings, interviews, video conferences

  • Create and maintain practice specific reference lists for MDs

  • Make travel arrangements and prepare expense reports

  • Set-up conference calls and send call invitations on behalf of MDs

  • Assist MDs with status of active candidates

  • Perform other duties as assigned


    Requisite Abilities and Skills:


  • Thrive in a “team-based” environment

  • Heavy scheduling experience preferred

  • Exceptionally strong attention to detail

  • Strong sense of urgency

  • Excellent written and oral communications skills

  • Ability to support MDs who work remotely

  • Very strong computer skills:  Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), Strong PowerPoint skills

  • Ability to maintain strictest of confidentiality: safeguard and keep confidential any information, observations, and viewpoints regarding our clients and candidates

  • Demonstrate utmost professional and ethical conduct

Job Requirements

Professional Experience/Qualifications/Education

-        Bachelor’s degree preferred

  • Seven plus years’ experience in an executive search, professional services or recruiting environment, such as Administrative Assistant, or Administrator. 

Core Competencies

  • Accountability and Results Orientation

  • Adaptability and Flexibility

  • Communication

  • Job knowledge

  • Self-Management


Help us improve CareerBuilder by providing feedback about this job: Report this Job.
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.